Executive Assistant (Job ID: ZACTIA1EA)

Inside Out Hiring; United States; À distance; USD 22 000 - 28 000; Plein temps

Avantages offerts par ce poste

Remote work

Résumé du poste

Inside Out Hiring is seeking a highly accountable Executive Assistant to support a senior executive in a fast-growing construction/real estate development firm. This fully remote role requires fluent English and Spanish, strong calendar management, and adept handling of vendor and subcontractor communications.

You will own AI-driven workflows, screen communications, and build financial dashboards, with growth into SOPs and light website updates.

Qualifications

• 3–5+ years supporting a CEO or senior executive (preferred in Construction/Real Estate/Development).
• Fluent in English and Spanish (C1+), with professional phone presence for contractor calls.
• Proactive, accountable, and able to propose solutions without detailed instructions.

Responsabilités

• Own AI-driven workflows for research, permitting data, and deal support.
• Build and maintain dashboards and reports to inform investment decisions.
• Manage invoicing via QuickBooks and maintain financial docs.
• Prioritize calendars, screen communications, and act as gatekeeper for vendor/subcontractor networks.
• Develop SOPs and perform light website updates.

Connaissances

EA experience

Bilingual mastery

Accountability & ownership

AI tooling

Strategic autonomy

Setup & infrastructure

Outils

Claude

ChatGPT

QuickBooks

BuilderTrend

Cintra

Zillow tools

Google Calendar

CMS tools

Description du poste

Exciting Remote Opportunity! We're Hiring an Executive Assistant!

Are you a deeply accountable, proactive Executive Assistant with experience supporting C-level leaders in Construction or Real Estate Development? We are seeking a high-performing Executive Assistant to serve as the strategic right hand to a senior executive in a fast-growing development firm.

Bilingual Fluency in English & Spanish is required. The selected candidate will regularly communicate in both languages with key stakeholders and Spanish-speaking subcontractors.

Job Details at a Glance

• Job Title: Executive Assistant
• Job ID: ZACTIA1EA
• Industry: Construction & Real Estate Development
• Location: LATAM
• Job Status: Full Time
• Work Schedule: Monday to Friday, 8:00 AM – 5:00 PM (Eastern Time)
• Salary: $2,000 – $2,500 USD/month
• Target Start Date: ASAP

About the Client

Our client is a dynamic construction and real estate development firm engaged in new construction development, select commercial projects, and ongoing land acquisition. Their current portfolio includes a multi-year, large-scale townhome development and commercial partnerships with international development entities. Operating with a lean internal core backed by a broad network of subcontractors and vendors, leadership is seeking dedicated support as the organization scales across active developments and markets.

About the Role

You will serve as the strategic right-hand to the senior leader, taking immediate ownership of AI-driven workflows across research, deal evaluation, financial administration, and day-to-day executive support. In this role, you will liberate leadership time by screening communications, managing calendars, and serving as the primary point of contact for vendor and subcontractor networks. As trust is established, your role will expand to building financial dashboards, developing SOPs, and managing light website updates.

Key Responsibilities

• AI Workflow Ownership: Take full ownership of existing AI tools to conduct property/zoning research, retrieve permitting data, and support deal evaluations.
• Deal Evaluation & Dashboards: Build and maintain complex spreadsheets and reporting dashboards to consolidate financial data for executive investment decisions.
• Financial Administration: Prepare and manage invoicing via QuickBooks while maintaining accurate financial documentation.
• Inbox & Calendar Management: Prioritize executive schedules, manage calendars, and summarize incoming messages and emails.
• Vendor & Subcontractor Gatekeeping: Act as the primary, professional gatekeeper for vendor, subcontractor, and contractor communications, resolving matters independently where possible.
• Website Maintenance & SOP Development: Handle light updates to the company website and document clear Standard Operating Procedures (SOPs) for all key workflows.

Qualifications & Skills

Core Requirements

• EA Experience: 3–5+ years supporting a CEO, founder, or senior C-suite executive (preferably within Construction, Real Estate, or Development).
• Bilingual Mastery: Professional fluency in both spoken and written English and Spanish (C1+ equivalent) with comfortable phone presence for high-volume calls with contractors.
• High Accountability & Ownership: Strong personal accountability—taking ownership of mistakes proactively and presenting solutions immediately without waiting for detailed instructions.
• AI Tooling & Tech Stack: Proven experience leveraging AI tools (e.g., Claude, ChatGPT) for research, writing, and workflow automation. Familiarity with QuickBooks, BuilderTrend, Cintra, Zillow data tools, Google Calendar, and website CMS tools.
• Strategic Autonomy: Ability to act as a self-sufficient thinking partner capable of managing complex administrative and operational functions independently.
• Setup & Infrastructure: Dedicated quiet workspace, high-speed reliable internet connection, and a reliable laptop/computer setup.