Acquisition & Operations Coordinator

Floowi; Florida; Remote; USD 40,000 - 70,000; Part time

Benefits offered by this job

Paid in USD

Remote work from LATAM

Part-time start with path to full-time

Direct work with owners with influence

Job summary

Floowi is seeking an Acquisitions & Operations Coordinator to keep the deal pipeline full, organized and moving. You will research pre-foreclosure and tax-delinquent properties, build clean contact lists, run outreach in HubSpot, and manage contracts and scheduling to convert leads into closed deals.

You will work directly with property owners and support lead generation, CRM management, transaction support and marketing while working remotely in LATAM with professional English (C1).

Qualifications

• Experience with HubSpot (preferred).
• Attention to detail to avoid wrong digits or missing fields.
• Organized and able to run a daily routine without reminders.
• Comfortable learning new software quickly.
• Clear, professional writing for emails and messages.
• Reliable with sensitive personal and financial information.
• Nice to have: background in real estate tools (PropStream, county searches) and Do Not Call rules.

Responsibilities

• Monitor county websites for pre-foreclosure and tax-delinquent filings.
• Pull and filter property lists in PropStream based on criteria.
• Skip trace owners to obtain current phone numbers and contacts.
• Add new properties and owners to the database with complete records.
• Enter and update contacts, properties and deals in HubSpot.
• Organize contacts into lists and enroll them in email/call sequences.
• Maintain clean call lists and respect Do Not Call requests.
• Track status of every lead to prevent slips.
• Prepare purchase/sale contracts from templates and track e-signatures.
• File signed documents and keep deal records up to date.
• Schedule seller appointments, property walk-throughs and showings.
• Post properties in local groups and route serious buyers into HubSpot.

Skills

Attention to detail

Organized & self-directed

Clear writing

Fast learner

Reliable & trustworthy

Tools

HubSpot

PropStream

CRM systems

Job description

About our Client:

Our client is a U.S.-based real estate company that buys distressed properties, working directly with property owners and building its own deal pipeline. It is a small, owner-led team where the right person will have real influence on how internal systems and processes are built.

Short Description:

We are looking for an Acquisitions & Operations Coordinator to keep the deal pipeline full, organized and moving. In this role, you will research pre-foreclosure and tax-delinquent properties, build clean contact lists, run outreach in HubSpot, and handle the contracts and scheduling that turn a lead into a closed deal. You will work directly with the owners and support them across lead generation, CRM management, transaction support and marketing.

Location: 100% Remote (LATAM only)
Language Requirements: Professional English (C1)
Schedule: Full-time
Start Date: ASAP

Compensation & Benefits:

• Paid in USD


• Remote work from anywhere in LATAM


• Part-time start with a path to full-time


• Direct work with the owners and real influence on how systems are built

Responsibilities:

• Monitor county websites on a set schedule for pre-foreclosure filings and tax-delinquent properties


• Pull and filter property lists in PropStream based on target criteria


• Skip trace owners to find current phone numbers and contact details


• Add every new property and owner to the database with complete and accurate records


• Enter and update contacts, properties and deals in HubSpot


• Organize contacts into lists and enroll them in the right email and call sequences


• Keep call lists clean and call-ready: no duplicates, no bad numbers, Do Not Call requests honored


• Track the status of every lead so nothing falls through the cracks


• Prepare purchase and sale contracts from approved templates and track e-signatures to completion


• Keep signed documents filed and deal records up to date


• Schedule seller appointments, property walkthroughs and buyer showings, and manage the owner’s calendar


• Post properties for sale in local Facebook groups and other social channels, and route serious buyers into HubSpot

Qualifications:

• Experience with HubSpot (strongly preferred)


• Strong attention to detail, able to catch a wrong digit or a missing field


• Organized and self-directed, able to run a daily routine without reminders


• Comfortable learning new software quickly


• Clear, professional writing for emails, posts and messages


• Reliable and trustworthy with sensitive personal and financial information


• Nice to have: experience with another CRM, real estate, title, lending or property management background, familiarity with PropStream, skip tracing or county record searches, and understanding of Do Not Call and telemarketing rules