Bilingual Executive Admin / Personal Assistant to CEOs (English and Mandarin -amust have)

Vimworld; Las Vegas (NV); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

CAP

Flexible hours

Job summary

Vimworld is seeking a bilingual Executive Admin / Personal Assistant (English and Mandarin) to support our CEOs. You will manage personal and business tasks, arrange travel, prepare reports, minutes, and organize meetings, while leveraging MS Office and related tools.

Strong multitasking, problem-solving, and communication skills are essential. Responsibilities include calendar management, meeting minutes, basic bookkeeping, vendor coordination, and office communications.

Qualifications

• Bachelor Degree required.
• Proven experience as Personal/Executive Assistant or similar role.
• In-depth understanding of MS Office suite.
• Ability to multitask and prioritize in a fast-paced environment.
• Strong listening, interpersonal and communication skills.

Responsibilities

• Plan and manage Executives' calendars, ensuring it is up to date and notify them of important meetings.
• Prepare reports, memos, meeting minutes and other documents.
• Answer and make calls.
• Handle basic bookkeeping tasks.
• File and retrieve corporate records, documents and reports.
• Help prepare for meetings and accurately record minutes from meetings.
• Use Word, Excel, Google Docs and presentation software.
• Read and analyze incoming memos and distribute as needed.
• Provide general administrative support such as travel arrangements and office communications.
• Experience as a virtual assistant.
• Able to drive to run scheduled or ad hoc personal errands.
• Occasionally greet visitors before meetings with CEOs.

Skills

MS Office

Communication skills

Multitasking

Detail oriented

Problem solving

Active listening

Organization

Education

Bachelor Degree

Tools

MS Office suite

Google Docs

Presentation software

Excel spreadsheets

Job description

Bilingual Executive Admin / Personal Assistant (English and Mandarin - a must have)

We are looking for a strong experienced Personal / Executive Assistant to support our CEOs. You will manage both their Personal and business-related tasks such as making phone calls, meeting with vendors/contractors, running routine and ad hoc errands, creating reports, organizing travel and accommodation, taking meeting minutes, and other organisational tasks. To do this role properly you should have a detailed understanding of the full Microsoft Office suite, be extremely fast at solving problems, detail oriented, active listener, good communicator and able to multitask.

Responsibilities

• Plan and manage Executives' calendars, ensuring it is up to date, and notify them of important meetings.
• Preparing reports, memos, meeting minutes and other documents.
• Answering and making calls
• Handling basic bookkeeping tasks.
• Filing and retrieving corporate records, documents, and reports.
• Helping prepare for meetings and accurately recording minutes from meetings.
• Using various software, including Word, Excel spreadsheets, Google docs and presentation software.
• Reading and analyzing incoming memos, submissions, and distributing them as needed.
• Provide general administrative support such as making travel arrangements, office communications - faxes, email correspondence.
• Experience as a virtual assistant.
• Able to drive to run scheduled or ad hoc personal errands.
• Occasionally greet visitors before they meet with CEOs in the office.

Requirements

• Bachelor Degree
• Preparing reports, memos, meeting minutes and other documents.
• Proven experience as a Personal/Executive Assistant or other relevant administrative support experience.
• In-depth understanding of the entire MS Office suite.
• Ability to organise and multi-task a daily workload by priorities.
• Strong listening, interpersonal and communication skills
• Must be able to meet deadlines in a fast-paced, quickly changing environment.
• A proactive approach to problem-solving with strong decision-making skills.
• Professional level verbal and written communications skills.

• Good and safe driving record.
• Clean background check.

Nice To Have

• Certified Administrative Professional (CAP)
• Able to work flexible hours from time to time.