Bilingual Coordinator - Client & Caregiver Support

In Home Wellcare; Providence (RI); On-site; USD 25,000 - 36,000; Full time

Benefits offered by this job

Same-day pay

PTO

Medical coverage

Growth opportunities

Job summary

In Home Wellcare seeks an experienced Bilingual Coordinator, Client & Caregiver Support to organize caregiver schedules and communicate with clients and caregivers. This role ensures continuous client coverage, accurate documentation, and EVV compliance in a fast-paced home care setting.

You will use Axxess to maintain caregiver availability, confirm schedules, and respond to last-minute changes. Requires at least 2 years in home care or healthcare office, and bilingual English/Spanish

Qualifications

• High school diploma or equivalent.
• Minimum of 2 years in a home care agency, healthcare office, or similar setting.
• Bilingual in English and Spanish (written and spoken).
• Experience with home care scheduling and caregiver coordination preferred.
• Knowledge of EVV systems and requirements.
• Experience with Axxess or similar scheduling software preferred.
• Strong communication and interpersonal skills.
• Excellent organizational skills and attention to detail.

Responsibilities

• Serve as primary contact for clients and caregivers, handling calls and scheduling needs.
• Coordinate and maintain client and caregiver schedules in Axxess.
• Confirm client service schedules and maintain caregiver availability.
• Schedule, adjust, and coordinate shifts for uninterrupted client coverage.
• Assist with last-minute call-outs and coverage changes.
• Communicate schedule changes to clients, caregivers and team members promptly.
• Maintain accurate documentation of communications and scheduling updates.
• Monitor EVV activity and assist with discrepancies.
• Follow agency policies and EVV requirements.
• Gather client feedback and communicate changes to the team.
• Assist applicants and new caregivers with onboarding as needed.
• Provide general office and administrative support.

Skills

Bilingual English/Spanish

Communication skills

Organizational skills

Team collaboration

Proactive problem-solving

Scheduling coordination

Client/caregiver liaison

Education

High school diploma or equivalent

Tools

Axxess

EVV knowledge

Job description

About Us

In Home Wellcare is a mission-driven, fast-growing healthcare agency dedicated to providing compassionate, culturally sensitive care. We are committed to supporting our clients, caregivers, and employees while maintaining high standards of service, communication, and compliance.

The Role

We are looking for an experienced Bilingual Coordinator, Client & Caregiver Support with at least 2 years of experience in a home care agency or healthcare office setting. This is an in-person position for someone who is organized, proactive, solutions-oriented, and comfortable working in a fast-paced environment.

The Coordinator plays an important role in maintaining continuity of care by coordinating caregiver schedules, communicating with clients and caregivers, addressing coverage needs, and ensuring accurate documentation.

Using Axxess, our scheduling and care management system, the Coordinator will maintain caregiver availability, coordinate schedules, monitor service coverage, and assist with day-to-day client and caregiver needs. Knowledge of Electronic Visit Verification (EVV) requirements and home care operations is essential.

Responsibilities

• Serve as a primary point of contact for clients and caregivers, answering calls, relaying messages, and responding to scheduling and service-related needs
• Coordinate and maintain client and caregiver schedules in Axxess
• Confirm client service schedules and maintain accurate caregiver availability
• Schedule, adjust, and coordinate shifts to help ensure appropriate and uninterrupted client coverage
• Assist with last-minute call-outs, schedule changes, and coverage needs
• Communicate schedule changes and other important information promptly to clients, caregivers, and appropriate team members
• Maintain accurate documentation of client and caregiver communications, scheduling updates, and service-related concerns
• Monitor EVV activity and assist with identifying and resolving visit verification or scheduling discrepancies
• Follow agency policies, procedures, and applicable EVV requirements
• Gather and communicate client feedback, concerns, and changes in service needs to the appropriate team members
• Assist applicants and new caregivers with in-person applications and onboarding as needed
• Provide general office and administrative support, including filing, data entry, and handling correspondence
• Work collaboratively with nursing, HR, billing, and other departments to support continuity of care and agency operations
• Maintain confidentiality and professionalism when handling client, caregiver, and agency information

Qualifications

• High school diploma or equivalent required
• Minimum of 2 years of experience in a home care agency, healthcare office, or similar healthcare setting
• Bilingual in English and Spanish, both written and spoken
• Experience with home care scheduling and caregiver coordination preferred
• Knowledge of EVV systems and requirements
• Experience with Axxess or similar home care scheduling software strongly preferred
• Strong communication and interpersonal skills
• Excellent organizational skills and attention to detail
• Ability to prioritize multiple responsibilities and respond effectively to changing scheduling needs
• Proactive, dependable, solutions-oriented, and compassionate
• Comfortable working in a fast-paced, team-oriented environment

Why Join Us?

• Same-day pay access for eligible earned wages
• Paid Time Off (PTO)
• Medical coverage available
• Supportive and inclusive team environment
• Opportunity to grow with a fast-paced healthcare agency

Our Mission, Vision & Core Values

Mission: To provide innovative, compassionate, and culturally sensitive care services that empower individuals to live life to the fullest.

Vision: To be the guiding light for those in need, offering care that truly feels like home.

Our Core Values

• Professional: We show up on time, prepared, and take pride in being the face of In Home Wellcare.
• Compassionate: We treat those we care for the way we would treat our own family.
• Reliable: We keep our word. When a family counts on us, we are there.
• Ethical: We are honest in every action, even when no one is watching.

Equal Opportunity Employer

Equal Opportunity Employer In Home Wellcare is an Equal Opportunity Employer.

Employment decisions are made without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity, or any other status protected by applicable law.