Bilingual (Chinese & English) Office Coordinator

GenScript USA Inc.; Piscataway Township (NJ); On-site; USD 45,000 - 60,000; Full time

Job summary

GenScript USA Inc. in Piscataway Township, New Jersey is seeking a full-time office coordinator to streamline operations and ensure company policy compliance. You will help manage facilities and maintain a professional workplace.

The ideal candidate will have over 2 years of office experience, proficiency in MS Office, and good communication skills in both English and Chinese. Ability to handle special business needs with flexible hours is required.

Qualifications

• 2+ years’ experience working in an office setting.
• Must be able to lift boxes weighing 20 lbs.
• Abnormal work hours (night time, weekends) may be required.

Responsibilities

• Coordinate office activities and operations for efficiency and compliance.
• Maintain facilities management and office functions.
• Act as primary liaison between the company and building management.

Skills

Good communication skills in both English and Chinese

Proficient in MS Office and MS Excel

Working knowledge in project management

Ability to multi-task and prioritize

Job description

• Full-time

Company Description

GenScript Biotech Corporation is a leading Contract Research Organization and the world leader in biotechnology reagent service industry, as well as an open platform for pre-clinical drug discovery and pharmaceutical development, located in Piscataway, New Jersey. Our core business is in life science research, products and sevices. We are driven by innovative technologies, providing services including gene synthesis, custom protein and antibody services, and antibody, protein and catalog products. As a public company (HK Stock: 01548), our mission is to make human and nature healthier through biotechnology. Established in 2002, we have built our commercial and production centers in New Jersey, United States and Nanjing, China. More than 13,000 peer-reviewed journal articles have cited GenScript’s services and products. There are also branches in Ireland, Netherlands, and Japan. We have been serving more than 100 countries and 200,000+ customers around the world for more than 16 years. For more details, welcome to visit our website www.genscript.com

Job Description

• Coordinateoffice activities and operations to secure efficiency and compliance to company policies
• Maintain facilities management, including space planning/design, vendor contracts and relations, and facilitation of all office functions and services
• Ensure the smooth operation of the lunch program and snack stations, including, but are not limited to creating menus, quoting vendors, placing orders, and resolving employee complaints
• Maintain a professional work environment according to 5S standard
• Maintain office efficiency arranging necessary repairs, coordinate all office related projects to ensure office building security
• Act as primary liaison between the company, staff, and office building management, providing information, answering questions, and responding to requests
• Assist with billing by preparing and sending invoices; maintain client databases; track accounts; oversee the invoice workflow, and assist in copying and distributing production orders and other internal documents as requested
• Assist EHS Coordinator in establishing compliance system to meet EHS / OSHA standards
• Office supplies management ( track & record inventory, and make ordering requests )
• Respond to emergency calls in a timely manner
• Assist colleagues whenever necessary

Qualifications

• Good communication skills in both English and Chinese
• 2+ years’ experience working in an office setting
• Proficient in MS office and MS Excel
• Working knowledge in project management
• Ability to multi-tasking and prioritizing
• Must be able to lift boxes weighing 20 lbs
• Abnormal work hours (night time, weekends) may be required as special business needs occur

Additional Information

All your information will be kept confidential according to EEO guidelines.