Office Coordinator (Part-Time)

BioSpace; Piscataway Township (NJ); On-site; USD 29,000 - 32,000; Part time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) with company match

Paid parental leave after 3 months

Paid time off (vacation, personal, and

holidays

Commuter benefits

Job summary

GenScript USA Inc./ProBio Inc. in Piscataway, NJ, is seeking a proactive Office Coordinator (Part-Time) to handle events, travel planning, budgeting, and broad administrative tasks.

The role is based onsite and pays hourly, roughly $21–$23, with typical hours 8:30 AM to 2:30 PM, Monday through Friday. The ideal candidate will support multiple departments, manage lunch and snack programs, coordinate vendors, and help maintain an efficient office environment.

Qualifications

• Associate’s degree or high school diploma with 2+ years of administrative experience.
• Proficient in MS Office and Excel; knowledge of office systems and procedures.
• Ability to multitask and prioritize, work independently with proactive attitude.
• Fluency in both English and Chinese is preferred.
• Must be able to lift boxes weighing 30 lbs.
• Available to work abnormal hours (nights/weekends) if needed.

Responsibilities

• Reception and client interaction; greet visitors and manage mail/emails.
• Coordinate internal transportation between buildings.
• Maintain office supplies and conference rooms; ensure safe environment.
• Process invoices and manage data files related to operations.
• Assist with events and seating arrangements.
• Support colleagues and respond to emergencies as needed.
• Perform ad hoc administrative duties as required.
• Manage weekly lunch menus and supplier communications.
• Oversee snack/cafeteria supplies and restocking.
• Handle lunch, snack, and consumable invoices.
• Coordinate maintenance and refueling of company vehicles.

Skills

MS Office

Excel

Office procedures

Education

Associate’s degree or high school diploma

Job description

About GenScript

Founded in 2002 in New Jersey, GenScript Biotech Corporation accelerates innovation in biotech and healthcare by providing researchers and companies with the building blocks needed to develop groundbreaking treatments and products. Guided by its mission to Make People and Nature Healthier Through Biotechnology, and its role as a well-recognized biotechnology company, GenScript has a team of approximately 6,165 employees and has served more than 200,000 customers across over 100 countries and regions.

Office Coordinator (Part-Time)

Overview

We are seeking a proactive and reliable Office Coordinator (Part-Time) to ensure smooth and efficient office operations. This role involves planning and coordinating events, managing administrative services, handling travel arrangements, overseeing the department budget, expanding employees travel benefits, and implementing cost-saving initiatives. The ideal candidate will also provide operational support to various departments and lead projects when necessary. This role is based onsite in Piscataway, NJ and pays approximately $21 - $23 per hour.

Schedule: Approximately 8:30 AM – 2:30 PM, Monday-Friday (12:30-1:30 lunch break)

Hours: Approximately 5 hours per day

Job Responsibilities

• Office Administrative Services: Reception & Client Interaction: Greet clients and visitors, handle incoming/outgoing mail, emails, packages, etc.
• Internal Transportation: Provide transport between company buildings.
• Office Supplies & Environment: Track and maintain office supplies, safety materials, water deliveries; ensure conference rooms, public walkways, and office environments are organized.
• Maintenance & Invoices: Handle equipment maintenance, manage invoices and data files related to office operations.
• Event Assistance: Coordinate company events, including seating, meals, and other administrative tasks.
• Support & Emergency Response: Assist colleagues with various tasks, respond to emergencies as needed.
• Ad Hoc Tasks: Perform other administrative duties based on business needs.
• Lunch & Snack Service: Menu Management: Create and upload weekly lunch menus to the internal system.
• Vendor Communication: Liaise with lunch suppliers to ensure quality, place lunch orders in advance, and manage lunch pick-up if needed.
• Snack & Cafeteria Supplies: Maintain daily snack supplies and ensure timely restocking.
• Invoice Management: Handle invoices related to lunch, snacks, and consumables.
• Vehicle Maintenance: Ensure company vehicles are refueled and maintained.

Qualifications

• Associate’s degree or high school diploma, with 2+ years of administrative experience.
• Proficient in MS Office and Excel, knowledge of office systems and procedures.
• Ability to multitask and prioritize, work independently with a proactive altitude.
• Fluency in both English and Chinese is preferred.
• Must be able to lift boxes weighing 30 lbs.
• Available to work abnormal hours (nights/weekends) if needed.

Benefits

Benefits include medical, dental, and vision insurance as well as a 401(k) retirement plan with a company match that vests fully on day one. We offer paid parental leave after just three (3) months of employment, and a paid time off policy that includes vacation time, personal time, sick time, floating holidays, and company holidays. Additional benefits include flexible spending and health savings accounts, life and AD&D insurance, short- and long-term disability coverage, legal assistance, and supplemental plans such as pet, critical illness, accident, and hospital indemnity insurance. We also provide commuter benefits, well-being initiatives, and peer-to-peer recognition programs; demonstrating our ongoing commitment to building a culture where our people feel empowered, supported, and inspired to do their best work.

GenScript USA Inc/ProBio Inc. is a proud equal opportunity/affirmative action employer committed to attracting, retaining, and maximizing the performance of a diverse and inclusive workforce. It is the Company’s policy to ensure equal employment opportunity without discrimination or harassment based on race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity or expression, age, disability, national origin, marital or domestic/civil partnership status, genetic information, citizenship status, uniformed service member or veteran status, or any other characteristic protected by law.

GenScript USA Inc./ProBio Inc. maintains a drug‑free workplace.

Please note: Genscript USA Inc./ProBio Inc. will only contact candidates through verified application sources. GenScript/Probio does not request personal information from candidates through individual email or any other platform.