Office Coordinator (Part-Time)

Peptide Atlas; Piscataway Township (NJ); Hybrid; USD 29,000 - 32,000; Part time

Benefits offered by this job

401(k) company match

Paid parental leave

Paid time off

Job summary

GenScript USA Inc./ProBio Inc. is seeking an Office Coordinator (Part-Time) to ensure smooth operations at the Piscataway, NJ site. The role includes coordinating events, managing admin services, arranging travel, overseeing department budgets, and supporting multiple teams.

Ideal candidates will have 2+ years in administration, proficiency in MS Office/Excel, and the ability to lift up to 30 lbs. There is a strong emphasis on reliability and proactive task management.

Qualifications

• Associate’s degree or high school diploma with 2+ years of admin experience.
• Proficient in MS Office and Excel; familiar with office systems and procedures.
• Fluency in English and Chinese preferred; ability to lift 30 lbs.

Responsibilities

• Office Administrative Services: reception, mail, packages, and client interaction.
• Internal Transportation: provide transport between company buildings.
• Office Supplies & Environment: track supplies and keep spaces organized.
• Maintenance & Invoices: manage equipment maintenance and invoices.
• Event Assistance: coordinate company events and related tasks.
• Support & Emergency Response: assist colleagues and respond to emergencies.
• Ad Hoc Tasks: perform other duties as needed.
• Lunch & Snack Service: manage weekly menus and lunch orders; restock snacks.

Skills

MS Office

Excel

Multitasking

Bilingual English/Chinese (preferred)

Able to lift 30 lbs

Education

Associate’s degree or high school diploma

Tools

MS Office Suite

Job description

About GenScript

Founded in 2002 in New Jersey, GenScript Biotech Corporation accelerates innovation in biotech and healthcare by providing researchers and companies with the building blocks needed to develop groundbreaking treatments and products. Guided by its mission to Make People and Nature Healthier Through Biotechnology, and its role as a well-recognized biotechnology company, GenScript has a team of approximately 6,165 employees and has served more than 200,000 customers across over 100 countries and regions.

Office Coordinator (Part-Time)

Overview:

We are seeking a proactive and reliable Office Coordinator (Part-Time) to ensure smooth and efficient office operations. This role involves planning and coordinating events, managing administrative services, handling travel arrangements, overseeing the department budget, expanding employees travel benefits, and implementing cost-saving initiatives. The ideal candidate will also provide operational support to various departments and lead projects when necessary.

This role is based onsite in Piscataway, NJ and pays approximately $21 - $23 per hour.

Job Responsibilities:

• Office Administrative Services:

  • Reception & Client Interaction: Greet clients and visitors, handle incoming/outgoing mail, emails, packages, etc.
  • Internal Transportation: Provide transport between company buildings.
  • Office Supplies & Environment: Track and maintain office supplies, safety materials, water deliveries; ensure conference rooms, public walkways, and office environments are organized.
  • Maintenance & Invoices: Handle equipment maintenance, manage invoices and data files related to office operations.
  • Event Assistance: Coordinate company events, including seating, meals, and other administrative tasks.
  • Support & Emergency Response: Assist colleagues with various tasks, respond to emergencies as needed.
  • Ad Hoc Tasks: Perform other administrative duties based on business needs.

  Lunch & Snack Service:

  • Menu Management: Create and upload weekly lunch menus to the internal system.
  • Vendor Communication: Liaise with lunch suppliers to ensure quality, place lunch orders in advance, and manage lunch pick-up if needed.
  • Snack & Cafeteria Supplies: Maintain daily snack supplies and ensure timely restocking.
  • Invoice Management: Handle invoices related to lunch, snacks, and consumables.
  • Vehicle Maintenance: Ensure company vehicles are refueled and maintained.

Qualifications:

• Associate’s degree or high school diploma, with 2+ years of administrative experience.
• Proficient in MS Office and Excel, knowledge of office systems and procedures
• Ability to multitask and prioritize, work independently with a proactive altitude
• Fluency in both English and Chinese is preferred.
• Must be able to lift boxes weighing 30 lbs.
• Available to work abnormal hours (nights/weekends) if needed.

Benefits:

Benefits include medical, dental, and vision insurance as well as a 401(k) retirement plan with a company match that vests fully on day one. We offer paid parental leave after just three (3) months of employment, and a paid time off policy that includes vacation time, personal time, sick time, floating holidays, and company holidays. Additional benefits include flexible spending and health savings accounts, life and AD&D insurance, short- and long-term disability coverage, legal assistance, and supplemental plans such as pet, critical illness, accident, and hospital indemnity insurance. We also provide commuter benefits, well-being initiatives, and peer-to-peer recognition programs; demonstrating our ongoing commitment to building a culture where our people feel empowered, supported, and inspired to do their best work.

GenScript USA Inc/ProBio Inc. is a proud equal opportunity/affirmative action employer committed to attracting, retaining, and maximizing the performance of a diverse and inclusive workforce. It is the Company's policy to ensure equal employment opportunity without discrimination or harassment based on race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity or expression, age, disability, national origin, marital or domestic/civil partnership status, genetic information, citizenship status, uniformed service member or veteran status, or any other characteristic protected by law.

GenScript USA Inc./ProBio Inc. maintains a drug-free workplace.