Bilingual Assistant Office Manager

Lucki Mazda of Woodbridge; Woodbridge (VA); On-site; USD 42,000 - 62,000; Full time

Job summary

Lucki Mazda of Woodbridge is seeking a full-time, on-site Bilingual Assistant Office Manager to support the business office. You will partner with the Controller to oversee accounting, payroll, and HR tasks, ensuring compliance and accurate financial reporting.

You’ll collaborate across departments to resolve issues, maintain digital filing, and help create a transparent, welcoming workplace. Prior dealership experience is a plus; strong organizational skills are essential.

Qualifications

• High school diploma or GED required; Associate or Bachelor’s degree in Business Administration, Accounting, or related field is a plus.
• Bilingual communication skills; specify language proficiency when applying.
• Solid understanding of basic accounting principles and familiarity with dealership operations.

Responsibilities

• Assist in managing daily dealership accounting functions (A/R, A/P, billing, GL reconciliation).
• Support processing of vehicle sales documents, title work, and registration with accuracy.
• Review and reconcile manufacturer statements, incentives, and financial reports.
• Coordinate with Sales, Service, and Parts to resolve accounting/admin discrepancies.
• Assist with payroll, onboarding, and internal HR administration as needed.
• Maintain confidential, organized digital filing system for dealership records.
• Step in to support office management leadership during peak times or absences.
• Promote teamwork, accountability, and continuous improvement.

Skills

Attention to detail

Organizational skills

Communication

Bilingual

Education

High school diploma or GED

Associate/Bachelor degree in Business Administration/Accounting

Tools

DMS

Spreadsheet software

Job description

=== JOIN A DIFFERENT KIND OF AUTOMOTIVE TEAM ===

Lucki Mazda of Woodbridge is a heart-led automotive franchise dealership. We are building something exciting in the automotive industry: a culture rooted in trust, mentorship, transparency, excellence, and genuine care for both our customers and our team.

As a Black, female-owned dealership, we are committed to creating a workplace where people from all backgrounds feel respected, supported, and empowered to grow.

We know that incredible leadership and administrative talent comes from many different backgrounds, paths, and experiences. If you have a sharp eye for detail, a passion for organizing workflows, and a desire to support a team from the inside out, we encourage you to apply.

POSITION OVERVIEW

This is a full-time, on-site role for a Bilingual Assistant Office Manager supporting the business office within Lucki Mazda of Woodbridge. In this role, you will partner closely with the Controller to oversee the dealership's administrative, financial, and accounting operations.

You will help ensure compliance, accuracy in financial reporting, and seamless communication across all departments, all while contributing to a transparent and welcoming workplace.

You will work alongside a collaborative team that values integrity, continuous learning, accountability, and respect.

WHAT YOU'LL DO

• Assist in managing daily dealership accounting functions, including accounts receivable/payable, billing, and general ledger reconciliation
• Support the processing of vehicle sales documentation, title work, and registration paperwork with high accuracy
• Help review and reconcile manufacturer statements, incentives, and financial reports
• Coordinate with the Sales, Service, and Parts departments to resolve accounting or administrative discrepancies smoothly
• Assist with payroll administration, onboarding paperwork, and internal human resources administration as needed
• Maintain a secure, confidential, and highly organized digital filing system for all dealership records
• Step in to support office management leadership duties during peak times or in the manager's absence
• Support a culture of teamwork, accountability, and continuous improvement

WHAT WE'RE LOOKING FOR

• Previous experience in an administrative, accounting, or office coordination role (dealership or automotive environment is a major plus, but not required)
• Solid understanding of basic accounting principles (bookkeeping, accounts payable/receivable, or general ledger)
• High proficiency with modern software, spreadsheets, and digital DMS (Dealership Management Systems) or accounting platforms
• Exceptional organizational skills, strong attention to detail, and a commitment to data accuracy
• Excellent interpersonal and communication skills to collaborate effectively across multiple departments
• Bilingual communication skills (please specify your language proficiency when applying)
• High school diploma or GED required; an Associate's or Bachelor's degree in Business Administration, Accounting, or a related field is a plus

WE HIRE PEOPLE, NOT JUST RESUMES

Even if you don't check every single box above, we still encourage you to apply. We value passion, a willingness to learn, and a heart for service just as much as technical administrative credentials.

WHAT MAKES OUR TEAM DIFFERENT

• Supportive, peoplefirst culture
• Modern, fully digital workflow and tools
• Opportunities for mentorship, training, and career growth
• Leadership that values transparency, respect, and teamwork
• Commitment to a welcoming and inclusive workplace
• A team where your voice and contributions matter
• The chance to help shape a better future for the automotive industry

WORK ENVIRONMENT

This role is based on-site within a professional franchise dealership business office. Candidates should be comfortable working in a dynamic, organized office environment while maintaining high standards for confidentiality, professionalism, and teamwork.

EQUAL OPPORTUNITY EMPLOYER

Lucki Mazda of Woodbridge is an Equal Opportunity Employer. We are committed to creating an inclusive workplace for all employees and applicants regardless of race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected characteristic under applicable law.