Bilingual AR Specialist - Education Billing & Cash Flow

Ledgent; California; On-site; USD 55,000 - 75,000; Full time

Job summary

Ledgent is seeking a detail-oriented Accounts Receivable Specialist to manage student billing, payments, and reconciliations. This role collaborates with the Director of Business & Operations to support month-end close, financial reporting, audits, and process improvements.

You will handle billing within FACTS, process payments in QuickBooks, monitor aging, and coordinate payment arrangements. Bilingual English/Spanish required; Bachelor's degree preferred.

Qualifications

• 3+ years of accounts receivable experience.
• Bilingual English/Spanish required.
• Proficiency with QuickBooks, Excel, and FACTS or a similar student information system.
• Strong attention to detail and organizational skills.

Responsibilities

• Manage student billing, tuition assistance, scholarships, and payment plans within FACTS.
• Process and reconcile payments, deposits, and AR activity in QuickBooks.
• Monitor aging reports, follow up on past-due accounts, and coordinate payment arrangements.
• Prepare monthly receivable, cash receipt, and reconciliation reports.
• Maintain accurate financial records and support annual audit requirements.
• Serve families with billing inquiries and provide bilingual support when needed.
• Assist with front-office and administrative functions to support daily operations.

Skills

Accounts receivable

Multitasking

Attention to detail

Customer service

Education

Bachelor's degree in Accounting, Finance, or Business

Tools

QuickBooks

Microsoft Excel

FACTS or SIS

Job description

Ledgent is seeking a detail-oriented Accounts Receivable Specialist to manage student billing, payments, and reconciliations. This role collaborates with the Director of Business & Operations to support month-end close, financial reporting, audits, and process improvements.

You will handle billing within FACTS, process payments in QuickBooks, monitor aging, and coordinate payment arrangements. Bilingual English/Spanish required; Bachelor's degree preferred.