Bilingual Administrative Specialist for Catechetical Institute

Roman Catholic Diocese of Phoenix; Phoenix (AZ); On-site; USD 36,000 - 48,000; Full time

Job summary

The Roman Catholic Diocese of Phoenix is seeking an Administrative Assistant to coordinate registrations, maintain student records, and support the Kino Institute staff. The role requires strong organization, attention to detail, and bilingual English/Spanish communication.

Responsibilities include scheduling, inventory, textbooks, enrolling participants, and assisting with events and data entry. Light evening/weekend support may be required; you will work in a professional office environment.

Qualifications

• Proven ability to organize, prioritize tasks and work independently or in a team.
• Bilingual written and spoken communication in English and Spanish is required.
• Proficiency with standard office software and record-keeping procedures.

Responsibilities

• Coordinate registrations and student database record keeping.
• Manage classroom and AV equipment coordination with Building Services.
• Set up distance learning platforms and support for instructors and students.
• Maintain inventory of textbooks and distribute materials.
• Prepare invoices for tuition, fees, and books.
• Assist with graduation planning and event support.
• Maintain and file student records and program folders.
• Process and review catechetical certification data for staff.
• Provide clerical support for meetings and communications in English and Spanish.

Skills

Organizational skills

Bilingual English/Spanish

Microsoft Office

FileMaker Pro

Customer service

Education

High school diploma or equivalent

Vocational training in word processing and office procedures

Tools

FileMaker Pro

Job description

The Roman Catholic Diocese of Phoenix is seeking an Administrative Assistant to coordinate registrations, maintain student records, and support the Kino Institute staff. The role requires strong organization, attention to detail, and bilingual English/Spanish communication.

Responsibilities include scheduling, inventory, textbooks, enrolling participants, and assisting with events and data entry. Light evening/weekend support may be required; you will work in a professional office environment.