Bilingual Admin & Enrollment Specialist

Diocese of Phoenix DIocesan Pastoral Center; Phoenix (AZ); On-site; USD 25,000 - 30,000; Full time

Job summary

Diocese of Phoenix Diocesan Pastoral Center in Phoenix, AZ, seeks an Administrative Assistant for Kino Catechetical Institute. The role coordinates classroom space, AV needs, and distance-learning setup, supporting evening and Saturday courses.

You will manage textbook inventories, prepare reports and invoices, maintain student files, and assist with participant registration and certifications, with bilingual English/Spanish communication.

Qualifications

• Three years of experience in an administrative role.
• High school diploma or equivalent certificate.
• Vocational training in word processing and office procedures.
• Excellent bilingual communication in English and Spanish.

Responsibilities

• Coordinate Kino classroom space with Building Services; liaise with adjunct faculty regarding AV and room needs.
• Set up distance learning platform for Kino courses.
• Support distance learners and adjunct faculty for evening and Saturday courses.
• Order textbooks and maintain inventory; distribute texts for Kino classes.
• Assist with participant registrations and catechetical classes; maintain student files.
• Create classroom folders for adjunct faculty and manage catechetical certificates data.
• Prepare invoices for tuition, fees and books; generate reports as required.
• Provide bilingual support in English and Spanish as needed; assist with graduation planning.

Skills

Organizational skills

Secretarial techniques

Attention to detail

Bilingual English/Spanish

Education

High school diploma or equivalent

Vocational training in word processing and office procedures

Tools

MS Office

FileMaker Pro

Job description

Diocese of Phoenix Diocesan Pastoral Center in Phoenix, AZ, seeks an Administrative Assistant for Kino Catechetical Institute. The role coordinates classroom space, AV needs, and distance-learning setup, supporting evening and Saturday courses.

You will manage textbook inventories, prepare reports and invoices, maintain student files, and assist with participant registration and certifications, with bilingual English/Spanish communication.