Bilingual Administrative Assistant — Onsite Support & Growth

Seaboard Marine; Miami (FL); On-site; USD 22,000 - 31,000; Full time

Job summary

Seaboard Marine is seeking an on-site Administrative Assistant to support multiple departments, performing standard office functions and assisting managers. The role requires quick data entry into AS400, strong English communication, and the ability to manage multiple tasks in a fast-paced environment.

The ideal candidate has at least three months of administrative experience, solid MS Word/Excel/Outlook skills, and a high school diploma.

Qualifications

• At least three months of recent administrative work experience.
• Advanced verbal and written communication skills in English with the ability to communicate effectively in a business environment.
• Thorough knowledge of business English including proper spelling and punctuation.
• Intermediate computer skills in Word, Excel, and Outlook.
• High School diploma or equivalent.
• Strong interpersonal skills with executives and external partners.
• Ability to quickly learn internal systems and workflows.
• Strong time management and ability to prioritize tasks.
• Attention to detail in documents, reports, and correspondence.

Responsibilities

• Provide general administrative support to the Admin Support department and other teams.
• Answer basic customer questions or direct to the appropriate team by phone or in person.
• Enter data into AS400 from Excel files.
• Audit shipment records and invoices for accuracy.
• Review Jira tickets for completeness and follow up to resolve issues.
• Prepare reports as needed and support high-workload periods.

Skills

Verbal & written English

Interpersonal skills

Time management

Attention to detail

Discretion with confidential info

Multitasking

Education

High School diploma or equivalent

Tools

MS Word

Excel

Outlook

AS400

JIRA

Job description

Seaboard Marine is seeking an on-site Administrative Assistant to support multiple departments, performing standard office functions and assisting managers. The role requires quick data entry into AS400, strong English communication, and the ability to manage multiple tasks in a fast-paced environment.

The ideal candidate has at least three months of administrative experience, solid MS Word/Excel/Outlook skills, and a high school diploma.