HR Administrative Assistant - Bilingual

Seaboard Marine; Miami (FL); On-site; USD 21,593 - 30,754; Full time

Benefits offered by this job

401(K) Retirement Saving Plan w/ Employer Match

Low-Cost Health, Dental & Vision insurance

Tuition & Certification Reimbursement

Paid Time Off

Parental Leave

Paid holidays

Job summary

A maritime transportation company in Miami is seeking an Administrative Assistant to support the HR department. Responsibilities include managing correspondence, assisting with payroll, and providing general office support. The ideal candidate should have an associate degree and strong communication skills in English and Spanish. This role offers long-term employment with opportunities for professional growth and excellent benefits including health insurance and a retirement plan.

Qualifications

• Strong business English communication skills.
• Intermediate Spanish skills for effective communication.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to prioritize and manage time effectively.

Responsibilities

• Provide support to HR work groups for benefits and payroll.
• Answer phone calls and direct as necessary.
• Screen office visitors and manage correspondence.
• Assist with invoice processing and prepare reports as needed.

Skills

Business English proficiency

Intermediate Spanish

MS Word proficiency

MS Excel proficiency

MS Outlook proficiency

Interpersonal skills

Time management

Organizational skills

Education

Associate degree in Business, HR or related field

Job description

Starting rate: $19 per hour

Long-term employment with opportunities for growth.

Discover more about our organization, culture, and employee benefits by visiting this page. Explore life at Seaboard Marine: https://explore.seaboardmarine.com/pomrecruitment

We offer excellent benefits including:

• 401(K) Retirement Saving Plan w/ Employer Match
• Low-Cost Health, Dental & Vision insurance (Starting DAY ONE)
• Tuition & Certification Reimbursement
• Paid Time Off – (15 Days; prorated before 1st year)
• Parental Leave
• Paid holidays

POSITION SUMMARY:

This position involves performing administrative functions that support the Human Resources Department. The individual will also assist the manager of the department assigned in carrying out general office functions that are routine in nature and performed in accordance with general work instructions and established office practices, procedures, and precedents. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

GEOGRAPHIC REGION:

Please note applications out of the geographic region for the position applied will not be considered.

QUALIFICATIONS:

Required

• Thorough and strong knowledge of business English, with the ability to communicate clearly and effectively verbally and in writing in a business environment, including proper spelling and punctuation.
• Intermediate Spanish, with the ability to communicate clearly and effectively, verbally and in writing.
• Proficient in MS Word, Excel, and Outlook programs.
• Associate degree in Business, HR, or a related field.
• Well-developed interpersonal skills with the ability to interact effectively, with a positive demeanor and high energy, with customers, business associates from Latin America, executives, and the general public.
• Strong time management and organizational skills. Must be able to prioritize.
• Skilled in composing and preparing correspondence, reports, minutes, and other written materials with accuracy and reasonable speed.
• Ability to perform and prioritize various administrative assignments with minimal supervision.
• Ability to follow procedures and instructions.
• Ability to report to work onsite and on time consistently.
• Ability to work additional hours as needed.

Preferred

• One (1) year of experience working as an Administrative Assistant in a fast-paced office environment.

DUTIES AND RESPONSIBILITIES:

• Provides support to various HR work groups handling benefits, payroll, compensation, compliance, etc.
• Answer incoming telephone calls and direct them as necessary. Delivers messages as necessary.
• Receives and screens all office visitors.
• Scan documents and manage correspondence (such as email, postal mail, electronic documents, etc.).
• Assists with invoice processing, applying appropriate departmental codes and logging on a spreadsheet.
• Prepares reports requested by the department manager, where information may be obtained from a variety of sources.
• Type letters and memoranda with the supervisor’s guidance. Proofreads documents for grammar edits, obtain necessary signatures and routes appropriately and translates to Spanish.
• Assist employees with benefits and create communications and/or announcements.
• Research information on the internet, as needed.
• Provides coverage to the Executive group, as needed.

Secondary

• Provides coverage in Reception, as needed.
• Support company events.
• Perform additional duties as assigned.

PHYSICAL REQUIREMENTS

• While performing the duties of this job, the employee is regularly required to sit and use his/her fingers.
• The employee frequently is required to talk and/or hear.
• The employee is continuously required to sit.
• The employee is occasionally required to stand and walk.
• The employee must occasionally lift and/or move up to 10 pounds.
• Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

SAFETY REQUIREMENTS

• Report safety hazards
• Immediately report incidents involving injury, illness, or property damage
• Comply with all company safety policies, procedures, and rules
• Refuse any unsafe task or operation
• Participate in safety meetings and training

SUPERVISION RECEIVED AND EXERCISED

Reports directly to the HR management team. May provide assistance to other employees within the department in the performance of clerical duties. Does not exercise supervision over any position.

CONDITIONS

• Indoors office, controlled temperature environment.
• The noise level in the work environment is usually busy due to open areas and telephones.

DISCLAIMER

• We are an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other protected characteristic as outlined by federal, state, or local laws.
• If an applicant with a disability is unable or limited in their ability to use or access our online application center as a result of their disability, they can request reasonable accommodations by sending an email to [e-mail]
• The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.
• The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.