Bilingual Administrative Assistant for Project Coordination

Arquitectonica; Miami (FL); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

401K

Flexible paid vacation

Parking included

Job summary

A leading architecture firm in Miami is seeking an experienced Administrative Assistant with a minimum of three years’ experience. This role requires excellent written and verbal communication skills and the ability to manage scheduling and provide support to visitors. Candidates should be proficient in Microsoft Office and have strong organizational skills. Employee benefits include 401K, flexible paid vacation, and parking. Join a dynamic team in a fast-paced environment.

Qualifications

• Minimum three years of administrative support experience in the A/E industry preferred.
• Ability to interact with senior management and external clients professionally.
• Experience in managing calendars and scheduling.

Responsibilities

• Manage PM’s calendar and scheduling in real-time.
• Prioritize emails, gather documents for meetings, and take meeting minutes.
• Provide general support to visitors and maintain contact lists.

Skills

Excellent written and verbal communication skills

Strong organizational skills

Bilingual - English & Spanish preferred

Proficiency in Microsoft Office (Word, Excel)

Experience in various technology platforms

Education

High School Diploma or equivalency

Tools

Microsoft Office

Bluebeam Revu

Adobe

SharePoint

GoToMeetings

Zoom

Job description

A leading architecture firm in Miami is seeking an experienced Administrative Assistant with a minimum of three years’ experience. This role requires excellent written and verbal communication skills and the ability to manage scheduling and provide support to visitors. Candidates should be proficient in Microsoft Office and have strong organizational skills. Employee benefits include 401K, flexible paid vacation, and parking. Join a dynamic team in a fast-paced environment.