Bilingual Administrative Assistant

Lch-Health-and-Community-Services; Kennett Square (Chester County); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

403(b) with employer matching

Dental insurance

Health insurance

Paid time off

Vision insurance

Job summary

LCH Health & Community Services is seeking a bilingual Administrative Assistant to provide administrative, HR, office management, and board support services. This role serves staff, visitors, donors, applicants, interns, and partners while ensuring smooth day-to-day operations.

Responsibilities include front desk support, calendar management, meeting logistics, board portal coordination, donor records and onboarding tasks, recruitment support, internship program coordination, and event planning,

Qualifications

• Associate degree preferred or equivalent combination of education and experience.
• Fluent in English and Spanish.
• 2–3 years of administrative support experience.
• Experience supporting HR, executive leadership, healthcare, or nonprofit organizations preferred.
• Proficient in Microsoft 365, including Outlook, Word, Excel, PowerPoint, and SharePoint.

Responsibilities

• Provide front desk, reception, and administrative support.
• Manage calendars, meetings, travel arrangements, and organizational schedules.
• Prepare agendas, meeting materials, minutes, and follow-up communications.
• Support Board of Directors and committee activities, including meeting coordination and board portal management.
• Maintain donor records, process donations, and prepare acknowledgment letters.
• Assist with HR functions, including personnel records, onboarding, compliance tracking, and employee communications.
• Support recruitment activities, including interview scheduling, phone screenings, and reference checks.
• Coordinate internship program activities and relationships with educational institutions.
• Assist with employee events, recognition programs, orientations, and special projects.
• Maintain confidentiality and provide exceptional customer service in all interactions.

Skills

Bilingual (English/Spanish)

Microsoft 365 proficient

Excellent organizational skills

Education

Associate degree or equivalent

Tools

Microsoft 365 (Outlook, Word, Excel, PowerPoint, SharePoint)

Job description

LCH is seeking a bilingual Administrative Assistant to provide administrative, human resources, office management, and board support services. This position serves as a key point of contact for staff, visitors, board members, donors, applicants, interns, and community partners while supporting the efficient day-to-day operations of the organization.

Benefits

• 403(b) with employer matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Key Responsibilities

• Provide front desk, reception, and administrative support.
• Manage calendars, meetings, travel arrangements, and organizational schedules.
• Prepare agendas, meeting materials, minutes, and follow-up communications.
• Support Board of Directors and committee activities, including meeting coordination and board portal management.
• Maintain donor records, process donations, and prepare acknowledgment letters.
• Assist with HR functions, including personnel records, onboarding, compliance tracking, and employee communications.
• Support recruitment activities, including interview scheduling, phone screenings, and reference checks.
• Coordinate internship program activities and relationships with educational institutions.
• Assist with employee events, recognition programs, orientations, and special projects.
• Maintain confidentiality and provide exceptional customer service in all interactions.

Qualifications

• Associate degree preferred or equivalent combination of education and experience.
• Fluent in English and Spanish.
• Minimum 2-3 years of administrative support experience required.
• Experience supporting HR, executive leadership, healthcare, or nonprofit organizations preferred.
• Proficient in Microsoft 365, including Outlook, Word, Excel, PowerPoint, and SharePoint.
• Strong organizational, communication, customer service and multitasking skills.
• Ability to manage confidential information with professionalism and discretion.

Additional Requirements

• Commitment to professionalism, confidentiality, and cultural sensitivity.
• Ability to work independently and collaboratively in a fast-paced environment.

Join LCH and help support the people, programs, and operations that make a difference in our community every day.