Bilingual Administrative Assistant

LCH Health and Community Services; Kennett Square (Chester County); On-site; USD 40,000 - 52,000; Full time

Benefits offered by this job

403(b) with employer matching

Dental insurance

Health insurance

Paid time off

Vision insurance

Job summary

LCH Health and Community Services is seeking a bilingual Administrative Assistant to provide essential administrative, HR, office management, and board support services in a nonprofit healthcare setting.

This role serves as a primary contact for staff, visitors, donors, interns, and community partners while ensuring efficient day-to-day operations across the organization. Fluency in English and Spanish is required.

Qualifications

• Associate degree preferred or equivalent experience.
• Fluent in English and Spanish is required.
• 2–3 years of administrative support experience is required.
• Experience in HR, healthcare, or nonprofit settings is preferred.
• Proficient with Microsoft 365 (Outlook, Word, Excel, PowerPoint, SharePoint).

Responsibilities

• Provide front desk, reception, and administrative support.
• Manage calendars, meetings, travel, and schedules.
• Prepare agendas, materials, minutes, and follow-up communications.
• Support Board of Directors and committees, including portal management.
• Maintain donor records and process donations, with acknowledgments.
• Assist HR functions including onboarding, records, compliance, and communications.
• Support recruitment activities like scheduling and screenings.
• Coordinate internship program activities with educational institutions.
• Assist with employee events, orientations, and special projects.
• Maintain confidentiality and deliver exceptional customer service.

Skills

Bilingual: English & Spanish

Microsoft 365 proficiency

Administrative support

Education

Associate degree or equivalent

Job description

Benefits

• 403(b) with employer matching


• Dental insurance


• Health insurance


• Paid time off


• Vision insurance

LCH is seeking a bilingual Administrative Assistant to provide administrative, human resources, office management, and board support services. This position serves as a key point of contact for staff, visitors, board members, donors, applicants, interns, and community partners while supporting the efficient day-to-day operations of the organization.

Key Responsibilities

• Provide front desk, reception, and administrative support.


• Manage calendars, meetings, travel arrangements, and organizational schedules.


• Prepare agendas, meeting materials, minutes, and follow-up communications.


• Support Board of Directors and committee activities, including meeting coordination and board portal management.


• Maintain donor records, process donations, and prepare acknowledgment letters.


• Assist with HR functions, including personnel records, onboarding, compliance tracking, and employee communications.


• Support recruitment activities, including interview scheduling, phone screenings, and reference checks.


• Coordinate internship program activities and relationships with educational institutions.


• Assist with employee events, recognition programs, orientations, and special projects.


• Maintain confidentiality and provide exceptional customer service in all interactions.

Qualifications

• Associate degree preferred or equivalent combination of education and experience.


• Fluent in English and Spanish.


• Minimum 2-3 years of administrative support experience required.


• Experience supporting HR, executive leadership, healthcare, or nonprofit organizations preferred.


• Proficient in Microsoft 365, including Outlook, Word, Excel, PowerPoint, and SharePoint.


• Strong organizational, communication, customer service, and multitasking skills.


• Ability to manage confidential information with professionalism and discretion.

Additional Requirements

• Commitment to professionalism, confidentiality, and cultural sensitivity.


• Ability to work independently and collaboratively in a fast-paced environment.

Join LCH and help support the people, programs, and operations that make a difference in our community every day.