Bilingual Administrative Assistant

Tedesco Legal, Pc; Charlotte (NC); On-site; USD 38,000 - 52,000; Full time

Job summary

Tedesco Legal, PC in Charlotte, NC is seeking a bilingual Administrative Assistant to join the team on-site. The role supports attorneys and staff by managing calls, scheduling, and document preparation while maintaining a welcoming office environment.

You will assist with correspondence in English and Spanish, maintain client records, and coordinate with the legal team to support case preparation. A professional, confidential approach is essential.

Qualifications

• Strong administrative and clerical skills.
• Professional phone etiquette and communication.
• Experience with executive administrative assistance.
• Proficiency in English and Spanish (spoken and written).
• Comfort with office software and equipment (word processing, spreadsheets, scanners, copiers).
• Strong attention to detail, organizational skills.
• Commitment to confidentiality, professionalism.
• High school diploma or equivalent required; additional education a plus.

Responsibilities

• Manage phone calls and greet visitors.
• Schedule appointments and maintain calendars.
• Prepare and organize documents; handle filing, copying, mail processing, and data entry.
• Assist with correspondence in English and Spanish.
• Maintain client records and route inquiries to the appropriate team members.
• Support attorneys and staff, contributing to a welcoming office environment.
• Collaborate with the legal team to support case preparation.

Skills

Administrative Support

Phone Etiquette

Executive Support

Bilingual English/Spanish

Office Software

Attention to Detail

Confidentiality

Education

High School Diploma or Equivalent

Tools

Microsoft Word

CRM Software

Job description

Company Description Tedesco Legal, PC is a law firm based in Charlotte, North Carolina. The firm serves clients in the local community and surrounding areas, providing legal services in a professional office setting. Team members work closely with attorneys and staff to support efficient case management and client service. The firm values reliability, confidentiality, and clear communication in all aspects of its work. This environment offers opportunities to develop legal administrative skills while supporting clients and legal professionals.

Role Description The Bilingual Administrative Assistant is a full-time, on-site role based in Charlotte, NC. This position supports attorneys and staff by managing phone calls, greeting visitors, scheduling appointments, and maintaining calendars. Daily responsibilities include preparing and organizing documents, handling clerical tasks such as filing, copying, phone call management, mail processing, and data entry, and assisting with correspondence in English and Spanish. The role also involves maintaining client records, routing inquiries to the appropriate team members, and ensuring a professional and welcoming office environment. The assistant collaborates with the legal team to support case preparation and provides clear, courteous communication to clients and colleagues.

Qualifications

• Strong Administrative Assistance and Clerical Skills to manage scheduling, mail processing, filing, and data entry.
• Professional Phone Etiquette and Communication skills for handling calls, greeting visitors, and interacting with clients and staff.
• Experience with Executive Administrative Assistance, including calendar management, meeting coordination, and support for senior staff.
• Proficiency in English and Spanish (spoken and written) to communicate effectively with diverse clients.
• Comfort with office software and equipment (e.g., word processing, spreadsheets, case management or CRM systems, scanners, copiers).
• Strong attention to detail, organizational skills, and the ability to manage multiple tasks in a fast-paced environment.
• Commitment to confidentiality, professionalism, and respectful, inclusive interactions with all clients and colleagues.
• High school diploma or equivalent required, additional education a plus.

A successful candidate will be:

-Organized with strong attention to detail

-Reliable and proactive in supporting other team members

-Meticulous in notetaking

-Willing to work cooperatively with others

-Kind and empathetic to individuals facing potentially high-stress life situations

-Enthusiastic/interested in the area of immigration law

-Proficient using Microsoft Word, and willing to learn to use CRM software for client file management and mail processing.