Bilingual Administrative Assistant

The United Solutions Group Inc. USG1; Kingston (Luzerne County); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

In-person work

Job summary

Our client, The United Solutions Group Inc. USG1, is seeking a highly organized bilingual Administrative Assistant to support the legal team in Kingston, PA. You will provide essential administrative support, helping ensure efficient office operations and effective case management.

Key responsibilities include handling emails, coordinating calendars, and communicating with clients and witnesses. Proficiency in Microsoft Word, a 35 wpm typing speed, and discretion with sensitive information are

Qualifications

• Bilingual (English and Spanish) required.
• Proficient in Microsoft Word.
• Typing speed of at least 35 wpm.
• Strong attention to detail and ability to multitask.
• Prior experience in a legal environment preferred.
• Familiarity with legal case management software is a plus.
• Excellent communication and organizational skills.
• Ability to handle sensitive information with discretion and professionalism.

Responsibilities

• Provide general administrative support to attorney(s) and enhance the overall efficiency of the office.
• Monitor and manage daily emails, communicating urgent issues, needed responses and a daily summary to head attorney.
• Communicate professionally with clients, witnesses, and other parties involved in legal matters, both in-person and over the phone.
• File and organize legal documents and correspondence, ensuring filing accuracy and timeliness.
• Manage calendars, schedule appointments, and monitor important calendar deadlines to ensure timely responses.
• Handle incoming phone calls, direct inquiries, and maintain a professional and welcoming environment for clients and visitors.
• Maintain confidential client files and ensure compliance with legal documentation procedures.
• Assist with general office tasks, including organizing records and maintaining office supplies.

Skills

Bilingual (English & Spanish)

Microsoft Word

Typing 35 wpm

Attention to detail

Multitasking

Legal environment experience

Education

High school diploma or equivalent

Tools

Legal case management software

Job description

Our client is awell-established small law firm in Kingston, Pennsylvania, is seeking a highly organized and self-motivated Bilingual Administrative Assistant to support our legal team in ensuring efficient office operations and effective case management. In this role, you will provide essential administrative support contributing to the smooth and effective functioning of the office.

Job Description

Key Responsibilities:

• Provide general administrative support to attorney(s) and enhance the overall efficiency of the office.
• Monitor and manage the daily emails, communicating urgent issues, needed responses and a daily summary to head attorney.
• Communicate professionally with clients, witnesses, and other parties involved in legal matters, both in-person and over the phone.
• File and organize legal documents and correspondence, ensuring filing accuracy and timeliness.
• Manage calendars, schedule appointments, and monitor important calendar deadlines to ensure timely responses.
• Handle incoming phone calls, direct inquiries, and maintain a professional and welcoming environment for clients and visitors.
• Maintain confidential client files and ensure compliance with legal documentation procedures.
• Assist with general office tasks, including organizing records and maintaining office supplies.

Qualifications

- Bilingual proficiency (English and Spanish) is required.

- Proficient in Microsoft Word.

- Minimum typing speed of 35 words per minute.

- Strong attention to detail and ability to manage multiple tasks simultaneously.

- Prior experience in a legal environment preferred.

- Familiarity with legal case management software is a plus.

- Excellent communication and organizational skills.

- Ability to handle sensitive information with discretion and professionalism.

Additional Information

What We Offer

• A collaborative and professional environment dedicated to client advocacy and legal excellence.

Job Type: Full-time
Compensation: Dependent on experience
Work Location: In-person