Bilingual Admin & Talent Coordinator (Spanish/English)

Heart of the House Hospitality; Upper Darby (Delaware County); On-site; USD 41,000 - 50,000; Full time

Benefits offered by this job

401(k) and 401(k) matching

Dental insurance

Health insurance

Health savings account

Life insurance

Paid time off

Parental leave

Professional development assistance

Retirement plan

Vision insurance

Job summary

Heart of the House Hospitality is seeking an in-office Administrative & Recruiting Coordinator in the Philadelphia area. You will source hospitality candidates, conduct screenings and interviews, coordinate onboarding, and maintain applicant records.

The role requires bilingual English/Spanish fluency, strong communication, and the ability to manage multiple tasks in a fast-paced office. Monday–Friday, 8:00 AM–5:00 PM, onsite with local travel as needed.

Qualifications

• Previous experience in administration, recruiting, HR, staffing, hospitality, or customer service.
• Bilingual fluency in English and Spanish is required.
• Strong verbal and written communication in English and Spanish.
• Excellent organizational skills with attention to detail.
• Ability to manage multiple priorities in a fast-paced office.
• Friendly, approachable demeanor with candidates from diverse backgrounds.
• Proficiency with Microsoft Word, Excel, and Outlook.
• Comfort learning ATS, HR software, and other workplace tech.
• Availability Monday–Friday, 8:00 AM–5:00 PM; local travel may be needed.
• A valid driver’s license and reliable transportation may be required.

Responsibilities

• Source qualified hospitality candidates via job boards, social media, partnerships, referrals, and local networks.
• Conduct initial phone screenings and in-person interviews to assess experience, qualifications, availability, and fit.
• Coordinate candidates through application, hiring, and onboarding processes.
• Assist candidates with required paperwork and documentation.
• Maintain accurate applicant records and support talent pipelines using recruiting systems.
• Provide ongoing communication to candidates on status and next steps.
• Support local recruiting events, job fairs, and community outreach.
• Greet candidates, visitors, and clients as a friendly office presence.
• Answer incoming calls and route questions to the appropriate team member.
• Help keep the office clean, organized, stocked, and welcoming.
• Support account managers with data entry, reporting, file management, and record maintenance.
• Assist with office paperwork, schedules, and general administrative workflows.
• Provide day-to-day administrative support to management; take on additional duties as assigned.

Skills

Bilingual English & Spanish

Communication skills

Organizational skills

Multi-tasking

Customer service

Office presence

Travel locally

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Applicant tracking systems

HR software

Job description

Heart of the House Hospitality is seeking an in-office Administrative & Recruiting Coordinator in the Philadelphia area. You will source hospitality candidates, conduct screenings and interviews, coordinate onboarding, and maintain applicant records.

The role requires bilingual English/Spanish fluency, strong communication, and the ability to manage multiple tasks in a fast-paced office. Monday–Friday, 8:00 AM–5:00 PM, onsite with local travel as needed.