Bilingual Admin Specialist: Front Desk & Data Entry

Cox Enterprises, Inc.; Texas; On-site; USD 25,000 - 38,000; Full time

Benefits offered by this job

Paid time off

Public holidays

Bereavement leave

Jury duty leave

Military leave

Parental leave

Job summary

Cox Enterprises, Inc. in Texas is seeking a dependable office assistant to support daily operations, deliver customer service, perform clerical tasks, and maintain accurate records.

The ideal candidate will be bilingual (English/Spanish) and comfortable with basic data entry and front-desk duties. You will handle payments, invoices, mail, and shipping tasks, operate standard office equipment, and participate in safety initiatives.

Qualifications

• High school diploma or equivalent required.
• Prior clerical or administrative experience required.
• Valid driver's license with a safe driving record required.
• Bilingual English/Spanish preferred.

Responsibilities

• Perform sale day administrative duties, including front counter operations, collecting and posting payments, matching titles with invoices and checks, customer service, data entry, filing, and document routing.
• Deliver high-quality customer service through face-to-face and phone interactions by answering questions and providing support.
• Complete basic data entry in the AS400 system and upload digital vehicle images as instructed.
• Prepare, issue, and distribute correspondence, invoices, receipts, checks, and other related documentation.
• Copy data and compile records and reports; accurately sort and file documents.
• Operate standard office equipment such as copiers, scanners, fax machines, and postage machines.
• Answer phones, relay messages, greet customers, and provide assistance as needed.
• Stamp, sort, and route incoming mail, including FedEx packages.
• Prepare and process outgoing mail with appropriate postage; generate FedEx shipping labels and ensure all items are properly packaged, labeled, and addressed.
• Demonstrate a strong commitment to safety by following all safety and health procedures and actively participating in Safety Excellence initiatives.
• Perform additional duties as assigned by management.
• May be required to work overtime (more than 40 hours per week) based on business needs.

Skills

Customer service

Data entry

Bilingual English/Spanish

Attention to detail

Communication

Office software

Education

High school diploma or equivalent

Tools

AS400 system

MS Office

Job description

Cox Enterprises, Inc. in Texas is seeking a dependable office assistant to support daily operations, deliver customer service, perform clerical tasks, and maintain accurate records.

The ideal candidate will be bilingual (English/Spanish) and comfortable with basic data entry and front-desk duties. You will handle payments, invoices, mail, and shipping tasks, operate standard office equipment, and participate in safety initiatives.