Bilingual Admin & Operations Coordinator (Phoenix)

Mornstair Inc; Phoenix (AZ); On-site; USD 52,000 - 66,000; Full time

Job summary

MornstAir is seeking a highly organized, proactive Administrative Coordinator to support our Phoenix, AZ operations. This role acts as a central point of coordination across fleet operations, facilities, employee services, housing logistics, and vendor management, collaborating with multiple departments to ensure day-to-day operations run smoothly for a bilingual (Mandarin/English) workforce.

Ideal candidates have a Bachelor's degree or equivalent, 2+ years in admin coordination, fluency in

Qualifications

• Bachelor's degree or equivalent education/experience.
• 2+ years in administrative coordination, office ops, facilities, or related field.
• Fluent in Mandarin and English (written and verbal).
• Valid driver’s license and willingness to drive for business needs.

Responsibilities

• Manage the company fleet program, including maintenance, registrations, insurance, driver records, safety, and incident coordination.
• Coordinate employee housing operations: leases, move-ins/outs, inspections, insurance, and vendor relationships.
• Assist with onboarding tasks for employees relocating to the U.S. (Social Security, banking, licenses).
• Oversee office, warehouse, and jobsite facilities: maintenance, repairs, utilities, inspections, vendor services.
• Manage company-owned equipment: maintenance scheduling, repairs, warranties, inventory tracking.
• Process vendor invoices, receipts, general ledger reconciliation, and project invoicing.

Skills

Bilingual Mandarin/English

Organizational skills

Communication skills

Multitasking

Interpersonal skills

Education

Bachelor's degree or equivalent

Tools

Microsoft Office

Workflow tools

Job description

MornstAir is seeking a highly organized, proactive Administrative Coordinator to support our Phoenix, AZ operations. This role acts as a central point of coordination across fleet operations, facilities, employee services, housing logistics, and vendor management, collaborating with multiple departments to ensure day-to-day operations run smoothly for a bilingual (Mandarin/English) workforce.

Ideal candidates have a Bachelor's degree or equivalent, 2+ years in admin coordination, fluency in