Bilingual Admin & HR Support Specialist

Express Employment International (US); Quincy (FL); On-site; USD 28,000 - 36,000; Full time

Job summary

Express Employment Professionals is seeking an Administrative Assistant & HR Support in Florida to provide essential administrative and HR functions. The role combines office support with daily HR operations, including onboarding, records management, and compliance with policies.

The ideal candidate is highly organized, discreet with confidential information, and fluent in English and Spanish; proficiency in Microsoft Office is required and occasional travel to other sites may be needed.

Qualifications

• Bilingual in English and Spanish is required.
• High school diploma or equivalent; associate or bachelor’s degree preferred.
• Experience as administrative assistant, office manager, HR assistant, or similar.
• Proficiency in Microsoft Office Suite (Word/Excel/PowerPoint/Outlook).
• Willingness to travel to other locations as needed.

Responsibilities

• Greet and assist visitors to maintain a professional environment.
• Manage emails, calls, and mail; coordinate correspondence.
• Monitor office supplies and coordinate orders.
• Coordinate office maintenance and travel arrangements.
• Assist with meetings, reports, and records management.
• Support HR tasks: postings, onboarding, records, and payroll data.
• Support benefits, timekeeping, and HR documentation.

Skills

Bilingual English/Spanish

Organizational skills

Time management

Communication skills

Education

High school diploma or equivalent

Associate or bachelor’s degree preferred

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Job description

Administrative Assistant & HR Support

Department: Administration / Human Resources
Reports To: Human Resources
Employment Type: Full-Time

Position Summary

Weseek a detail-oriented, organizedAdministrative Assistant & HR Support professional to provide administrative supportand support daily Human Resources operations. This dual-function role is essential to maintaining an efficient office environment, supporting employee-related processes, and ensuring accurate documentation and compliance with applicable policies and regulations.

The ideal candidate is professional, dependable, highly organized, and capable of managing multiple priorities while handling confidential information with discretion. Bilingual proficiency in English and Spanish is required.

Key Responsibilities

Administrative Support

• Greet and assist visitors to ensure a professional, welcoming environment.

• Manage incoming and outgoing correspondence, including emails, phone calls, and mail.

• Monitor office supply inventory and coordinate supply orders as needed.

• Coordinate office maintenance and repair requests.

• Schedule meetings, appointments, and travel arrangements.

• Assist with preparing routine reports and other administrative documents.

• Maintain organized electronic filing systems and accurate records.

• Handle confidential information with professionalism and discretion.

• Coordinate logistics and preparation for meetings and office events.

• Perform data entry and maintain databases.

Human Resources Support

• Assist with job postings, resume screening, and interview scheduling.

• Coordinate new-hire onboarding, including preparing orientation materials and employment paperwork.

• Maintain accurate and up-to-date employee files and records.

• Support compliance with applicable employment laws, regulations, and internal policies.

• Assist with preparing HR documentation, including employment agreements and separation paperwork.

• Provide support with employee benefits administration.

• Assist with payroll processing by collecting, reviewing, and verifying timekeeping information.

• Help coordinate employee engagement initiatives and recognition programs.

• Respond to general employee questions regarding HR processes and procedures.

• Assist with workers’ compensation documentation and incident reporting.

Qualifications & Requirements

• Bilingual in English and Spanish is required.

• High school diploma or equivalent required; an associate or bachelor’s degree is preferred.

• Previous experience as an administrative assistant, office manager, HR assistant, or in a similar role.

• Familiarity with Human Resources processes and best practices.

• Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.

• Strong organizational, time-management, and problem-solving skills.

• Excellent written and verbal communication skills in both English and Spanish.

• Ability to multitask, prioritize responsibilities, and meet deadlines.

• High level of professionalism and discretion when handling confidential information.

• Strong attention to detail and commitment to accuracy.

• Ability to work independently while supporting a collaborative team environment.

• Willingness and ability to travel to other work locations as needed.

Work Environment & Schedule

• Full-time position in a professional office environment.

• Standard business hours, with occasional overtime required during peak periods.

• Travel to other work locations may be required as business needs dictate.

APPLY TODAY! We’ll contact you within 24 hours, Mon-Fri, guaranteed!

Multiple Ways to Apply & Guaranteed Follow-up in 24 Hours:

• Call Express at 850.270.0047
• Visitwww.expresspros.com/TallahasseeFL
• Download our ExpressJobs app

About us:

Express can help you find the right job to suit your skills and experience. As one of the leading staffing companies in Tallahassee, we’re ready to help you take the next step in your career. Whether you are ready for a career change, returning to full-time work, looking for part-time work, or want a more flexible schedule –Express is the best option to find your next job!

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