Bilingual Office Assistant – English/Spanish

Crown Capital MGMT; Sarasota (FL); On-site; USD 32,000 - 42,000; Full time

Job summary

Crown Capital MGMT in Sarasota, FL is seeking a friendly, organized Bilingual Office Assistant fluent in English and Spanish. No HR expertise required; training provided on our systems and processes.

Typical duties include onboarding support, timekeeping, payroll questions, and maintaining employee records. Strong computer skills and a positive attitude are essential for this full-time, non-exempt role.

Qualifications

• Must be bilingual in English and Spanish.
• High school diploma or equivalent required.
• Experience in office, administrative, customer service, payroll, accounting, or similar roles preferred.
• Comfortable using computers and learning new software.
• Strong written and verbal communication skills.
• Good attention to detail and organization.
• Dependable with the ability to follow through on assignments.

Responsibilities

• Assist employees in both English and Spanish.
• Help new employees complete onboarding paperwork and company requirements.
• Assist with new-hire orientation and explain basic company procedures.
• Enter and maintain employee information in company systems.
• Help employees navigate company apps, timekeeping systems, and other technology.
• Assist with employee paperwork, forms, and documentation.
• Answer phones, emails, and employee questions.
• Maintain organized and confidential electronic and paper files.
• Assist with basic payroll and timekeeping questions and corrections.
• Help ensure employee information and documentation are accurate and complete.
• Translate or explain basic company communications and documents for Spanish-speaking employees as needed.
• Communicate with managers and other departments regarding employee paperwork and administrative needs.
• Assist the HR team with administrative projects and day-to-day office tasks.
• Perform data entry and maintain spreadsheets.
• Provide general office and administrative support as needed.

Skills

Bilingual English/Spanish

MS Outlook

MS Word

MS Excel

Communication skills

Attention to detail

Organizational skills

Dependability

Learning new software

Education

High school diploma or equivalent

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

Bilingual Office Assistant – English/Spanish

Location: Sarasota, FL

Job Type: Full-Time

Classification: Non-Exempt

Join Our Team

We are looking for a friendly, dependable, and organized Bilingual Office Assistant to join our Sarasota team.

Fluency in both English and Spanish is required.

You do not need to be an HR expert. We are looking for someone with strong office and computer skills, a positive attitude, and most importantly, a willingness to learn. We will train the right person on our systems and processes.

This position will provide general office support while also helping employees with onboarding, paperwork, timekeeping, payroll-related questions, and company systems.

What You'll Do

• Assist employees in both English and Spanish.
• Help new employees complete onboarding paperwork and company requirements.
• Assist with new-hire orientation and explain basic company procedures.
• Enter and maintain employee information in company systems.
• Help employees navigate company apps, timekeeping systems, and other technology.
• Assist with employee paperwork, forms, and documentation.
• Answer phones, emails, and employee questions.
• Maintain organized and confidential electronic and paper files.
• Assist with basic payroll and timekeeping questions and corrections.
• Help ensure employee information and documentation are accurate and complete.
• Translate or explain basic company communications and documents for Spanish-speaking employees as needed.
• Communicate with managers and other departments regarding employee paperwork and administrative needs.
• Assist the HR team with administrative projects and day-to-day office tasks.
• Perform data entry and maintain spreadsheets.
• Provide general office and administrative support as needed.

What We're Looking For

• Must be bilingual in English and Spanish.
• High school diploma or equivalent required.
• Previous office, administrative, customer service, payroll, accounting, or similar experience preferred.
• Comfortable using computers and learning new software.
• Working knowledge of Microsoft Outlook, Word, and Excel preferred.
• Good verbal and written communication skills.
• Strong attention to detail.
• Organized and able to manage multiple tasks.
• Dependable and able to follow through on assignments

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