Bilingual Admin Assistant | Scheduling & Data Support

Express Employment Professionals - Cincinnati East; Santa Ana (CA); On-site; USD 29,000 - 33,000; Full time

Job summary

Express Employment Professionals - Cincinnati East in Santa Ana, CA is seeking an Administrative Assistant to support daily office operations, scheduling, correspondence, filing, and data entry while assisting customers and creating orders.

The role requires a high school diploma, 1–2 years of administrative experience, and bilingual English/Spanish. Proficiency in Word, Excel, Gmail, and Google Sheets, with strong communication and organizational skills.

Qualifications

• High school diploma or equivalent.
• 1–2 years of administrative or office support experience.
• Bilingual English/Spanish.
• Proficiency in Microsoft Word and Excel, Gmail, and Google Sheets.
• Strong written and verbal communication skills.
• Excellent organizational skills and attention to detail.
• Ability to multitask, prioritize, and work independently with minimal supervision.

Responsibilities

• Manage calendars, schedule meetings, and coordinate appointments for staff and management
• Order and manage office supplies and coordinate with vendors as needed
• Support general office management and team operations
• Answer and direct phone calls, emails, and in-person inquiries professionally
• Provide customer support and create orders
• Prepare, edit, and distribute correspondence, reports, and other documents
• Maintain organized physical and digital filing systems
• Maintain confidentiality of sensitive information

Skills

Bilingual English/Spanish

Strong communication skills

Organization & multitasking

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Gmail

Google Sheets

Job description

Express Employment Professionals - Cincinnati East in Santa Ana, CA is seeking an Administrative Assistant to support daily office operations, scheduling, correspondence, filing, and data entry while assisting customers and creating orders.

The role requires a high school diploma, 1–2 years of administrative experience, and bilingual English/Spanish. Proficiency in Word, Excel, Gmail, and Google Sheets, with strong communication and organizational skills.