Bids & Billing Coordinaor

Deluxe Entertainment Services; United States; Remote; USD 45,000 - 60,000; Full time

Job summary

A leading company in media and entertainment seeks a Bids & Billing Coordinator to support the development of bid responses and manage billing processes. Ideal candidates will possess strong communication skills and a detail-oriented approach. This role offers the opportunity to work closely with diverse teams in a fast-paced environment, focusing on delivering exceptional service and support.

Qualifications

• 1-2 years of post-production, project management, or translation experience preferred.
• Must be able to work in a fast-paced environment.
• Detail-oriented individual with strong communication and interpersonal skills.

Responsibilities

• Support development and submission of winning bid responses.
• Monitor monthly billing queue and update projects in the billing system.
• Coordinate with internal teams to generate compliant invoices.

Skills

Attention to detail

Communication Skills

Organizational Skills

Interpersonal Skills

Ability to multitask

Tools

Excel

FileMaker Pro

Job description

JobBids & Billing Coordinaor

Description

Position Title

Bids & Billing Coordinator

Main Duties

• Support the development and submission of winning bid responses by working with the Bids team, internal experts and contractors, as required utilizing proprietary tools.

• Solicit management reviews and approvals during proposal development.

• Monitor monthly billing queue, proactively update projects within the billing system.

• Coordinate with internal teams to generate invoices that comply with all client and audit standards

• Scan and organize documents.

• Review and enter information accurately into spreadsheets.

• Review and enter information accurately into internal billing tool.

• Ensure both partner POs and Talent Contracts are properly requested to required teams in a timely manner.

• Coordinating with multiple teams across the globe to provide best possible customer experience – both internal and external.

• Other duties as assigned.

What You Bring

• Individual must be detail-oriented and focused.

• Working knowledge of computer skills (PC)

• Intermediate understanding of Excel and FileMaker Pro.

• Experience with exchange rates.

• Bid/Proposal experience is a plus

• Finance/Billing experience is a plus.

• Great communication skills, both written and verbal.

• Great interpersonal skills.

• Must be able to work is a fast-paced environment.

• Ability to work well individually and as part of a larger team.

• Excellent attention to detail with strong organizational skills and ability to multitask

• 1-2 years post-production, project management, or translation industry experience preferred.

About the Company

Deluxe, a subsidiary of Platinum Equity, is a global leader in media and entertainment services for film, video, and online content. Since 1915, Deluxe has been the trusted partner for the world’s most successful Hollywood studios, independent film companies, TV networks, exhibitors, advertisers, and others, offering best-in-class solutions in post-production, distribution, asset and workflow management, and cloud-based technologies.

With headquarters in Los Angeles and offices around the globe, the company employs over 3,500 of the most talented individuals, developers, and industry veterans worldwide. For more information, please visit www.bydeluxe.com .