Construction Bid Operations Coordinator

Arbmechanical; San Francisco (CA); Sur place; USD 63 000 - 82 000; Plein temps

Résumé du poste

AR&B Mechanical Contractor is seeking a Bid Coordinator in San Francisco to oversee intake, organization, tracking, and submission of bid opportunities for HVAC, plumbing, and fire protection projects. You will coordinate between customers, general contractors, estimators, engineering, and leadership to ensure timely, accurate bid submissions.

The role provides structure, communication, and accountability to support the estimating teams and bidding pipeline without independently pricing.

Qualifications

• 2–3 years of experience in construction bid coordination, estimating support, preconstruction, project coordination, or related role.
• Experience with a mechanical contractor, specialty subcontractor, or commercial general contractor is strongly preferred.
• Working knowledge of commercial construction processes and the relationship between estimating, engineering, procurement, project management, and field operations.
• Familiarity with HVAC, plumbing, piping, or fire protection systems is desirable.
• Ability to read and navigate construction drawings, specifications, addenda, bid forms, and project schedules.
• Strong organizational, document-control, and time-management skills.
• Demonstrated ability to manage multiple deadlines while maintaining accuracy and follow-through.
• Clear and professional written and verbal communication skills.
• Ability to identify missing information, anticipate risks, and escalate issues before submission.
• Proficiency with Microsoft Outlook, Excel, Word, Teams, and electronic document-management systems.
• Experience with BuildingConnected, Bluebeam, Procore, Autodesk Construction Cloud, or similar platforms is strongly preferred.
• Bachelor’s or associate degree in construction management, business, engineering, or related field is desirable but not required.

Responsabilités

• Manage AR&B’s central bid-request inbox and applicable construction bidding platforms.
• Receive, acknowledge, review, and log invitations to bid from general contractors, owners, developers, and project partners.
• Identify essential project information, including trade scope, location, bid date, submission requirements, site walks, schedules, and required forms.
• Route opportunities to the appropriate HVAC, plumbing, or fire protection estimator and coordinate timely bid/no-bid decisions.
• Maintain an accurate bid calendar and pipeline showing responsible parties, deadlines, internal reviews, addenda, submissions, awards, and losses.
• Organize and distribute drawings, specifications, addenda, bid forms, schedules, and related correspondence.
• Identify missing information, conflicting instructions, incomplete documents, or deadline risks and escalate issues promptly.
• Coordinate pre-bid meetings, site walks, internal scope reviews, and final proposal reviews.
• Communicate with customers and general contractors regarding bid acknowledgments, deadlines, portal access, submission instructions, and administrative questions.
• At the estimator’s direction, distribute pricing requests to vendors and subcontractors and track outstanding responses.
• Assist with the preparation and organization of bid forms, scope letters, exclusions, qualifications, alternates, and supporting documents.
• Confirm all required administrative information is complete before submission, including signatures, licenses, insurance information, certifications, and attachments.
• Submit completed proposals through email or designated bidding platforms and confirm successful delivery.
• Maintain organized electronic records of bid documents, correspondence, pricing support, and final proposals.
• Coordinate post-bid follow-up, including receipt confirmation, interviews, revisions, customer questions, and bid results.
• Prepare regular pipeline reports for leadership and support reviews of upcoming opportunities, deadlines, and resource needs.
• Support the handoff of awarded projects to project management by organizing the final proposal, scope documents, estimate assumptions, vendor pricing, and relevant correspondence.
• Improve bid procedures, templates, checklists, file structures, and tracking systems.
• Protect confidential customer information, project pricing, estimates, and company records.

Connaissances

Bid coordination

Construction bidding

Project coordination

Reading drawings

Communication

Microsoft Office

Formation

Bachelor’s or associate degree in construction management, business, engineering, or related field

Outils

BuildingConnected

Bluebeam

Procore

Autodesk Construction Cloud

Description du poste

AR&B Mechanical Contractor is seeking a Bid Coordinator in San Francisco to oversee intake, organization, tracking, and submission of bid opportunities for HVAC, plumbing, and fire protection projects. You will coordinate between customers, general contractors, estimators, engineering, and leadership to ensure timely, accurate bid submissions.

The role provides structure, communication, and accountability to support the estimating teams and bidding pipeline without independently pricing.