Bid & Proposal Manager

Hitachi, Ltd.; Pittsburgh (Allegheny County); On-site; USD 90,000 - 140,000; Full time

Job summary

Hitachi Rail is seeking an enthusiastic Bid & Proposal Manager based in Pittsburgh, PA. The role entails leading the full bid lifecycle, coordinating engineering, sales, legal, finance, and operations to craft competitive proposals and win business.

Your experience in railway signaling, control systems, or rolling stock, plus strong negotiation and communication skills, will guide strategy and execution across domestic and international opportunities.

Qualifications

• Minimum 5–10 years experience in bid management, proposal management, or project management within railway/transportation or related complex systems.
• Experience leading large, winning bids or projects in the $50–$150M range.
• Excellent written and verbal communication, and ability to present to stakeholders at all levels.

Responsibilities

• Lead and manage the entire bid lifecycle from qualification to contract award, including strategy development and proposal generation.
• Coordinate cross-functional teams to define bid strategies, develop technical solutions, and prepare commercial proposals.
• Develop bid plans, schedules, and budgets ensuring timely and cost-effective delivery.
• Conduct risk assessments and create mitigation plans for bids.
• Mentor junior bid team members and present to internal and external stakeholders.

Skills

Bid management

Proposal management

Project management

Team leadership

Communication

Negotiation

MS Office

Education

Bachelor's degree (Engineering or related)

Master's degree preferred

Tools

Microsoft Project

Job description

About Us

A career at Hitachi Rail will help create a legacy. With operations in every corner of the world, our work goes to the cutting-edge of digital transformation and technology. From the multi-cultural strength of our global organisation to the sustainable and innovative ways we work to bring people together, there’s something for everyone to get stuck into. And that’s where you come in.

Job Description

Hitachi Rail is looking for an enthusiastic self-motivated Bid & Proposal Manager who thrives in a fast-paced environment. The successful candidate is comfortable performing a wide range of tasks from administrative to strategic. The position is based inPittsburgh, Pennsylvania.

Accountabilities

• Lead and manage the entire bid lifecycle from initial qualification to contract award, including strategy development, proposal generation, and negotiation support.
• Ensure the strategy with Sales targets and the implementation of Company policies / guidelines for the definition and preparation of all financial / economic items of the assigned bids
• Collaborate with cross-functional teams (e.g., engineering, sales, legal, finance, operations) to define bid strategies, develop technical solutions, and formulate commercial proposals.
• Analyze customer requirements, RFPs, to identify key success factors and develop winning strategies.
• Develop and maintain bid plans, schedules, and budgets, ensuring timely and cost-effective delivery of proposals.
• Manage and coordinate the input of all contributors, ensuring consistent messaging, quality, and adherence to company standards.
• Conduct risk assessments and develop mitigation plans for bids.
• Prepare and deliver presentations to internal stakeholders and prospective customers.
• Participate in customer negotiations, providing expert support on technical and commercial aspects of the bid.
• Continuously improve bid processes, tools, and best practices.
• Mentor and guide junior bid team members.

Required Skills and Experience

• Minimum of 5-10 years of experience in bid management, proposal management, or project management within the railway, transportation, or a related complex systems industry.
• Proven track record of successfully leading and winning large-scale, complex bids or projects ($50-$150M range)
• Ability to lead and work with others in a team environment to deliver results
• Strong understanding of railway signaling, control systems, and/or rolling stock technology is highly desirable.
• Excellent project management, organizational, and time management skills.
• Exceptional written and verbal communication skills, with the ability to articulate complex technical and commercial concepts clearly and concisely.
• Strong negotiation and interpersonal skills, with the ability to build rapport and influence stakeholders at all levels.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Project).
• Ability to travel domestically and internationally as required.

Education

• Bachelor's degree in Engineering, Business Administration, or a related field.
• Master's degree preferred.

Languages

Written and spoken English proficiency.

In accordance with the DOT’s FRA and FTA programs, Hitachi’s substance screening program tests pre‑employment candidates and current employees, as required for safety‑sensitive positions.

Benefits

Hitachi Rail employees enjoy a comprehensive benefits package including Competitive Pay, Medical, Dental and Vision Insurance, Short- & Long-Term Disability, Life & Accident Insurance, Flexible Spending Accounts, a Retirement Savings Plan, and Paid Vacation. We also offer a number of Work/Life Programs such as Flextime and a variety of Training and Development opportunities.

Equal Opportunity Employer (EOE)-Females/Minorities/Protected Veterans/Individuals with Disabilities

At Hitachi Rail, there is a place for everyone. We welcome and value differences in background, age, gender, sexuality, family status, disability, race, nationality, ethnicity, religion, and world view. It is our commitment to create an inclusive environment - we are proud to be an equal opportunity employer.