Bid & Proposal Manager

Hitachi Rail; Pittsburgh (Allegheny County); On-site; USD 110,000 - 170,000; Full time

Benefits offered by this job

Competitive pay

Medical insurance

Dental & Vision Insurance

Disability insurance

Life & accident Insurance

Flexible Spending Accounts (FSAs)

Retirement savings plan

Paid vacation

Flextime

Training & development opportunities

Job summary

Hitachi Rail in Pittsburgh is seeking a Bid & Proposal Manager to lead complex bids from qualification through contract award. You will coordinate engineering, sales, legal, and finance teams to craft winning technical and commercial proposals.

The role requires 5–10 years in bid management within rail or related industries, strong communication, and negotiation skills, plus travel flexibility for domestic and international engagements.

Qualifications

• Bachelor's degree in Engineering, Business Administration, or a related field.
• Master's degree preferred.
• 5-10 years of bid/proposal/project management experience in railway/related complex systems industries.
• Proven track record of leading and winning large-scale bids ($50–$150M).

Responsibilities

• Lead and manage the entire bid lifecycle from qualification to contract award, including strategy and negotiations.
• Align bid strategy with Sales targets and company policies for financial items.
• Collaborate with engineering, sales, legal, finance, and operations to define bid strategies and commercial proposals.
• Analyze customer requirements and RFPs to identify winning factors and strategies.
• Develop bid plans, schedules, and budgets ensuring timely, cost-effective proposals.
• Coordinate input from contributors to maintain messaging, quality, and standards.
• Conduct risk assessments and mitigation plans for bids.
• Prepare and deliver presentations to stakeholders and customers.
• Participate in customer negotiations on technical and commercial aspects.
• Improve bid processes, tools, and best practices; mentor junior team members.

Skills

Bid management

Large-scale bids

Team leadership

Negotiation

Communication

MS Office proficiency

Travel flexibility

Education

Bachelor's degree in Engineering or Business

Master's degree preferred

Tools

Microsoft Office Suite (Word, Excel, PowerPoint, Project)

MS Project

Job description

About Us

A career at Hitachi Rail will help create a legacy. With operations in every corner of the world, our work goes to the cutting-edge of digital transformation and technology. From the multi-cultural strength of our global organisation to the sustainable and innovative ways we work to bring people together, there's something for everyone to get stuck into. And that's where you come in.

Job Description

Hitachi Rail is looking for an enthusiastic self-motivated Bid & Proposal Manager who thrives in a fast-paced environment. The successful candidate is comfortable performing a wide range of tasks from administrative to strategic. The position is based in Pittsburgh, Pennsylvania.

Accountabilities

• Lead and manage the entire bid lifecycle from initial qualification to contract award, including strategy development, proposal generation, and negotiation support.
• Ensure the strategy with Sales targets and the implementation of Company policies / guidelines for the definition and preparation of all financial / economic items of the assigned bids
• Collaborate with cross-functional teams (e.g., engineering, sales, legal, finance, operations) to define bid strategies, develop technical solutions, and formulate commercial proposals.
• Analyze customer requirements, RFPs, to identify key success factors and develop winning strategies.
• Develop and maintain bid plans, schedules, and budgets, ensuring timely and cost-effective delivery of proposals.
• Manage and coordinate the input of all contributors, ensuring consistent messaging, quality, and adherence to company standards.
• Conduct risk assessments and develop mitigation plans for bids.
• Prepare and deliver presentations to internal stakeholders and prospective customers.
• Participate in customer negotiations, providing expert support on technical and commercial aspects of the bid.
• Continuously improve bid processes, tools, and best practices.
• Mentor and guide junior bid team members.

Required Skills and Experience

• Minimum of 5-10 years of experience in bid management, proposal management, or project management within the railway, transportation, or a related complex systems industry.
• Proven track record of successfully leading and winning large-scale, complex bids or projects ($50-$150M range)
• Ability to lead and work with others in a team environment to deliver results
• Strong understanding of railway signaling, control systems, and/or rolling stock technology is highly desirable.
• Excellent project management, organizational, and time management skills.
• Exceptional written and verbal communication skills, with the ability to articulate complex technical and commercial concepts clearly and concisely.
• Strong negotiation and interpersonal skills, with the ability to build rapport and influence stakeholders at all levels.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Project).
• Ability to travel domestically and internationally as required.

Education

• Bachelor's degree in Engineering, Business Administration, or a related field.
• Master's degree preferred.

Languages

Written and spoken English proficiency.

Benefits

Hitachi Rail employees enjoy a comprehensive benefits package including Competitive Pay, Medical, Dental and Vision Insurance, Short- & Long-Term Disability, Life & Accident Insurance, Flexible Spending Accounts, a Retirement Savings Plan, and Paid Vacation. We also offer a number of Work/Life Programs such as Flextime and a variety of Training and Development opportunities.

Equal Opportunity Employer (EOE)-Females/Minorities/Protected Veterans/Individuals with Disabilities

If you need a reasonable accommodation to apply for a job at Hitachi, please send the nature of request and contact information to [e-mail].

Queries other than accommodation requests will not be responded to.

At Hitachi Rail, there is a place for everyone. We welcome and value differences in background, age, gender, sexuality, family status, disability, race, nationality, ethnicity, religion, and world view. It is our commitment to create an inclusive environment - we are proud to be an equal opportunity employer.