Bid & Proposal Manager

Hitachi Rail Limited; Pittsburgh (Allegheny County); On-site; USD 120,000 - 160,000; Full time

Benefits offered by this job

Competitive pay

Health benefits

Retirement plan

Training and development

Work-life programs

Job summary

Hitachi Rail Limited is seeking a proactive Bid & Proposal Manager based in Pittsburgh, PA. You will drive the bid lifecycle from qualification to award, coordinating engineering, sales, legal, and finance to craft winning proposals.

You will guide bid strategy, manage schedules and budgets, and mentor junior teammates while collaborating with global teams. The role requires domestic and international travel and a strong background in railway systems.

Qualifications

• 5–10 years in bid management, proposal management, or project management within railway/transport or related complex systems industry.
• Proven track record of leading and winning large-scale bids or projects (50–150M USD).
• Ability to lead with cross-functional teams to deliver results.
• Strong understanding of railway signaling, control systems, or rolling stock technology desirable.
• Excellent project management, organizational, and time management skills.
• Exceptional written and verbal communication; able to articulate complex technical concepts clearly.
• Strong negotiation and interpersonal skills to influence stakeholders at all levels.
• Proficient in Word, Excel, PowerPoint, and Project.
• Willingness to travel domestically and internationally as required.

Responsibilities

• Lead the entire bid lifecycle from qualification to contract award, including strategy development and negotiation support.
• Collaborate with cross-functional teams to define bid strategies and formulate commercial proposals.
• Develop bid plans, schedules and budgets to ensure timely, cost-efficient delivery.
• Coordinate input from contributors and maintain consistent messaging and quality.
• Conduct risk assessments and develop mitigation plans for bids.
• Prepare and deliver presentations to internal stakeholders and customers.
• Participate in customer negotiations on technical and commercial aspects.
• Mentor junior bid team members and continuously improve bid processes.

Skills

Bid management

Proposal management

Project management

Team leadership

Railway signaling

Negotiation

MS Office

Communication

Travel

Education

Bachelor's degree

Master's degree preferred

Tools

Microsoft Project

Microsoft Office

Job description

About Us

A career at Hitachi Rail will help create a legacy. With operations in every corner of the world, our work goes to the cutting-edge of digital transformation and technology. From the multi-cultural strength of our global organisation to the sustainable and innovative ways we work to bring people together, there’s something for everyone to get stuck into. And that’s where you come in.

Job Description

Hitachi Rail is looking for an enthusiastic self‑motivated Bid & Proposal Manager who thrives in a fast‑paced environment. The successful candidate is comfortable performing a wide range of tasks from administrative to strategic. The position is based in Pittsburgh, Pennsylvania.

Accountabilities

• Lead and manage the entire bid lifecycle from initial qualification to contract award, including strategy development, proposal generation, and negotiation support.
• Ensure the strategy with Sales targets and the implementation of Company policies / guidelines for the definition and preparation of all financial / economic items of the assigned bids
• Collaborate with cross‑functional teams (e.g., engineering, sales, legal, finance, operations) to define bid strategies, develop technical solutions, and formulate commercial proposals.
• Analyze customer requirements, RFPs, to identify key success factors and develop winning strategies.
• Develop and maintain bid plans, schedules, and budgets, ensuring timely and cost‑effective delivery of proposals.
• Manage and coordinate the input of all contributors, ensuring consistent messaging, quality, and adherence to company standards.
• Conduct risk assessments and develop mitigation plans for bids.
• Prepare and deliver presentations to internal stakeholders and prospective customers.
• Participate in customer negotiations, providing expert support on technical and commercial aspects of the bid.
• Continuously improve bid processes, tools, and best practices.
• Mentor and guide junior bid team members.

Required Skills and Experience

• Minimum of 5-10 years of experience in bid management, proposal management, or project management within the railway, transportation, or a related complex systems industry.
• Proven track record of successfully leading and winning large‑scale, complex bids or projects ($50-$150M range)
• Ability to lead and work with others in a team environment to deliver results
• Strong understanding of railway signaling, control systems, and/or rolling stock technology is highly desirable.
• Excellent project management, organizational, and time management skills.
• Exceptional written and verbal communication skills, with the ability to articulate complex technical and commercial concepts clearly and concisely.
• Strong negotiation and interpersonal skills, with the ability to build rapport and influence stakeholders at all levels.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Project).
• Ability to travel domestically and internationally as required.

Education

• Bachelor's degree in Engineering, Business Administration, or a related field.
• Master's degree preferred.

Languages

Written and spoken English proficiency. In accordance with the DOT’s FRA and FTA programs, Hitachi’s substance screening program tests pre‑employment candidates and current employees, as required for safety‑sensitive positions.

Benefits

Hitachi Rail employees enjoy a comprehensive benefits package including Competitive Pay, Medical, Dental and Vision Insurance, Short- & Long-Term Disability, Life & Accident Insurance, Flexible Spending Accounts, a Retirement Savings Plan, and Paid Vacation. We also offer a number of Work/Life Programs such as Flextime and a variety of Training and Development opportunities.

Equal Opportunity Employer (EOE)-Females/Minorities/Protected Veterans/Individuals With Disabilities

If you need a reasonable accommodation to apply for a job at Hitachi, please send the nature of request and contact information to [e-mail].

Queries other than accommodation requests will not be responded to.

Thank you for your interest in Hitachi Rail. If your application is of interest, we will be in contact. Please do not hesitate to discover more about us and our latest jobs at https://www.hitachirail.com/careers.

At Hitachi Rail, there is a place for everyone.

We welcome and value differences in background, age, gender, sexuality, family status, disability, race, nationality, ethnicity, religion, and world view.

It is our commitment to create an inclusive environment - we are proud to be an equal opportunity employer.

We would be delighted if you would be one of our followers at https://www.linkedin.com/company/hitachirail