Bid Processor

Environmental Company; Town of Florida (NY); On-site; USD 55,000 - 75,000; Full time

Job summary

Environmental Company is seeking a detail-focused Bid Processor to manage the bid lifecycle for diverse projects in New York. You will gather scope, prepare budgets, organize sub-contractor bids, and ensure timely submission. Strong Excel skills and clear communication are essential.

Join a collaborative team and help optimize cost analysis, cash flow, and vendor coordination while maintaining accurate records and deadlines.

Qualifications

• Prior experience as a bid processor.
• Strong customer relations (internal and external).
• Detail oriented with high accuracy.
• Excellent written and verbal communication skills.
• Able to work independently and in a team.
• Able to multitask and prioritize workload.
• Strong computer skills with proficiency in Microsoft Excel and Office products.
• Adaptable to changing requirements.

Responsibilities

• Gather and document bid scope with Sales/Management.
• Submit bid material for review and budget validation.
• Organize sub-contractor bid packages and RFPs.
• Submit all bids and budgets by deadlines.

Skills

Bid processing

Customer relations

Detail oriented

Communication skills

Independent & team work

Multitasking

Computer skills

Microsoft Excel

Adaptability

Tools

Office suite

Job description

Job Description

Job Description

Job Responsibilities:

• Work with Sales/Management to gather and document the scope of the bid.
• Submit bid material to Sales/Management for review
• Organize sub-contractor bid packages and Request for Proposals
• Submit all bids and budgets by deadline.
• Responsible for ensuring that all information on purchase order is accurate
• Responsible for ensuring that information is delivered and follow up is done.
• Provide support for bidding strategies by notifying Management on the job and of its components.
• Gather a list of materials or equipment requests needed for job
• Review previous project data to develop a cost analysis to help as a source for future bids/jobs
• Organize and evaluate the cash flow of the project
• Update project budget as job progresses.
• Calculate cost estimates for all job costs, including but not limited to: materials, equipment, subcontracted work, and labor.
• Enter all information in bid tab sheets
• Maintains communication with Operation Manager, vendors and clients.

Skills/Other requirements

• Prior experience as a bid processor
• Strong customer relations (both internal and external)
• Detail Oriented
• Excellent Communication Skills
• Ability to work both independently and in a team setting
• Ability to multi-task and prioritize workload
• Strong computers skills
• Proficient in Microsoft Excel and office products
• Adaptable to change