Bid Office Manager in Fairfax

Energy Jobline ZR; Fairfax (VA); On-site; USD 85,000 - 120,000; Full time

Job summary

Energy Jobline ZR in Fairfax, VA seeks a Bid Office Manager to lead high-quality proposals in response to RFPs, RFQs, RFIs, and other solicitations in the U.S. and Canada, covering tolling, back office, ITS, fare collection, CAD/AVL, and Connected Vehicles solutions.

You will oversee the USA Bid Office, allocate resources, control costs, and ensure compliant, persuasive submissions while aligning with the Spain Bid Office and reporting to senior Mobility executives.

Qualifications

• Bachelor's degree and experience leading multidisciplinary proposal teams.
• 3–5 years supporting proposals, pricing, and business development in government contracting.
• Experience with RFP processes, compliance, and procurement environments.
• Strong organizational, planning, and interpersonal skills.
• Ability to understand complex technologies and articulate their value.

Responsibilities

• Lead the USA Bid Office team, including workload planning and performance oversight.
• Manage proposal resources, schedules, and budgets, aligning with Spain Bid Office guidelines.
• Coordinate cross-functional collaboration with BD, Finance, Legal, IT, SMEs, and subcontractors.
• Oversee compliance reviews, quality assurance, and timeliness of submissions.
• Maintain proposal records, templates, libraries, and lessons learned documentation.
• Perform core Bid Manager tasks for opportunities including content development and pricing support.

Skills

Team leadership

Proposal management

Pricing support

Communication of complex tech value

Project management

Education

Bachelor’s degree in Business, Public Administration, Communications, English, or related field

Tools

SharePoint

Adobe

MS Office

Excel

Visio

MS Project

Job description

Job DescriptionJob Description

Bid Office Manager

The Bid Office Manager plays a critical role in securing new business by leading high-quality proposals in response to RFPs, RFQs, RFIs, and other solicitations in the U.S. and Canada, covering tolling systems, back office systems, traffic management systems, intelligent transportation systems (ITS), fare collection systems, CAD/AVL systems and Connected Vehicles solutions, among others.

The Bid Office Manager oversees the full proposal function ensuring compliant, competitive, and high quality submissions. The role manages the USA Bid Office team (bid managers, technical writers, and contributors), allocates resources, controls proposal related costs, and aligns U.S. bid operations with the Spain Bid Office, reporting to the Mobility Commercial Director North America and the Bid Office Director in Spain.

Managerial Responsibilities

• Lead the bid processes, coordinating the USA Bid Office team, including workload planning, task assignment, and performance oversight.
• Manage proposal resources, schedules, and budgets, ensuring alignment with Spain Bid Office guidelines.
• Coordinate cross functional collaboration with Business Development, Finance, Legal, IT, SMEs, and subcontractors.
• Oversee compliance reviews, quality assurance, and timely electronic or hard copy submissions.
• Maintain proposal records, templates, libraries, and lessons learned documentation.

Responsibilities

As part of the role, the Bid Office Manager also performs core Bid Manager functions for specific opportunities:

• Review and interpret RFPs, RFQs, RFIs, and related solicitation documents.
• Develop proposal outlines, compliance matrices, and content plans.
• Gather and validate technical, pricing, and administrative inputs from SMEs and internal teams.
• Ensure proposal content is compliant, clear, persuasive, and aligned with win themes and customer requirements.
• Support pricing activities, vendor cost analysis, and competitive research for Price to Win development ().

Qualifications

• Bachelor’s degree in Business, Public Administration, Communications, English, or related field.
• Demonstrated experience in team leadership and management, including coordination of multidisciplinary proposal teams.
• Ability to understand complex technological solutions and effectively communicate their value.
• 3–5 years of experience supporting proposals and business development in a proposal management and/or pricing management capacity within government contracting, preferably state and local.
• Experience in transportation systems, particularly tolling, traffic, fare collection payment and ITS.
• Familiarity with federal, state/local, or commercial procurement environments and strong understanding of RFP processes and compliance requirements.
• Excellent organizational and project management abilities.
• Proficiency with proposal tools (SharePoint, Adobe, MS Office, Excel); familiarity with proposal automation platforms, Visio, MS Project, and cost analysis tools .
• Strong interpersonal and facilitation skills.
• : Fluent English; proficiency in Spanish .