Bid Coordinator: Preconstruction & Estimating Growth

Jobot; Irvine (CA); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Company car allowance with gas card

Health Insurance

Dental Insurance

Life Insurance

401K with 3% company match

Structured Career Growth

Job summary

Jobot in Irvine, CA seeks a Bid Coordinator to support estimating, subcontractor outreach, bid organization, and proposal preparation for commercial construction projects throughout Southern California.

Based in Irvine, you will coordinate bid invitations, maintain bid documents, track deadlines, and help assemble final bid packages while collaborating with estimators, project managers, and leadership in a team-focused preconstruction environment.

Qualifications

• 1+ years of experience in construction administration, bid coordination, estimating support, or project coordination.
• Commercial construction experience preferred.
• Exposure to tenant improvement, healthcare, life science, or technical interiors is a plus.
• Strong organization, follow up, and communication skills.
• Ability to manage multiple deadlines and keep bid information accurate and organized.
• Proficiency with Microsoft Office required.
• Experience with BuildingConnected, Bluebeam, Procore, SmartBid, or similar construction software is a plus.

Responsibilities

• Coordinate bid invitations, subcontractor outreach, and vendor communication for upcoming projects.
• Assist the estimating team with bid tracking, proposal deadlines, and subcontractor coverage.
• Organize bid documents, drawings, specifications, addenda, and project files.
• Prepare and maintain bid lists, scope sheets, proposal templates, and internal tracking reports.
• Follow up with subcontractors and vendors to confirm interest, pricing, and complete bid submissions.
• Review incoming proposals for completeness, accuracy, exclusions, and missing information.
• Help distribute addenda, updates, and project information to bidding partners.
• Support preconstruction and estimating meetings with notes, documentation, and follow up items.
• Assist with assembling final bid packages and client facing proposal materials.
• Maintain organized records within estimating systems, shared folders, and project databases.

Skills

Bid coordination

Estimating support

Communication

Organization

Tools

BuildingConnected

Bluebeam

Procore

SmartBid

Job description

Jobot in Irvine, CA seeks a Bid Coordinator to support estimating, subcontractor outreach, bid organization, and proposal preparation for commercial construction projects throughout Southern California.

Based in Irvine, you will coordinate bid invitations, maintain bid documents, track deadlines, and help assemble final bid packages while collaborating with estimators, project managers, and leadership in a team-focused preconstruction environment.