Bid Coordinator & Office Admin – Plano Construction Support

Sevan Multi-Site Solutions; Plano (TX); On-site; USD 39,000 - 45,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401K Matching

Paid Time Off

Job summary

Sevan Multi-Site Solutions in Plano, TX is seeking a Bid Coordinator & Office Administrator to support the Construction Services team with bid management, subcontractor outreach, and daily office operations.

This in-office role focuses on managing bidding platforms, screening subcontractors, coordinating communications, and ensuring project information is up-to-date while maintaining a welcoming office environment.

Qualifications

• High school diploma or equivalent required; college degree preferred.
• Experience in bid coordination or estimating support preferred; sales experience is a plus.
• Strong customer service and office administration skills.
• Outbound calls and relationship-building experience a plus.
• Proficiency with Microsoft Office, Smartsheet, and BuildingConnected.
• Ability to read construction documents and bid requirements.
• Excellent organization and time management with deadlines.
• Strong communication and teamwork skills.
• Ability to work independently and adapt to changing priorities.

Responsibilities

• Set up and maintain project bidding platforms, invitations to bid, solicitation lists, bid documents, and project updates.
• Identify qualified subcontractors and vendors nationwide and maintain accurate contact and trade coverage records.
• Conduct frequent phone and email outreach, including cold calling, to explain project requirements, promote Sevan as a contractor, and secure subcontractor participation.
• Track bid commitments, proposal status, and coverage by trade; provide status reports and flag coverage gaps to the estimating team.
• Distribute RFP updates, addenda, and deadline changes through BuildingConnected, email, mail merges, and phone calls.
• Assist estimators in reviewing subcontractor proposals for scope alignment, completeness, qualifications, and consistency with Sevan’s contractual requirements; flag gaps for follow-up.
• Research local market conditions, subcontractor availability, and potential effects on project cost and schedule.
• Build and maintain relationships with subcontractors, suppliers, clients, and design teams to support current and future opportunities.

Skills

Bid coordination

Subcontractor outreach

Customer service

Office administration

Microsoft Office

Smartsheet

BuildingConnected

Reading construction documents

Education

High school diploma

College degree preferred

Tools

Microsoft Office

Smartsheet

BuildingConnected

Job description

Sevan Multi-Site Solutions in Plano, TX is seeking a Bid Coordinator & Office Administrator to support the Construction Services team with bid management, subcontractor outreach, and daily office operations.

This in-office role focuses on managing bidding platforms, screening subcontractors, coordinating communications, and ensuring project information is up-to-date while maintaining a welcoming office environment.