Bid Coordinator & Office Admin — Plano, TX

Sevan Multi-Site Solutions, Inc.; Plano (TX); On-site; USD 39,000 - 45,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

Life and disability insurance

401K matching

Paid time off

Paid holidays

Sick time

Wonderful team culture

Job summary

Sevan Multi-Site Solutions, Inc. is seeking a Bid Coordinator & Office Administrator for our Plano, TX office. The role supports the Construction Services team with bid administration, subcontractor outreach, and daily office operations.

Responsibilities include managing bidding platforms, tracking proposals, and maintaining project information while ensuring adequate trade coverage nationwide. In-office, 5 days/week, Plano location.

Qualifications

• High school diploma or equivalent required; college degree preferred.
• Experience in bid coordination or estimating support preferred; sales experience is a plus.
• High level of customer service and office administration skills.
• Confidence making outbound calls, developing relationships, and professionally representing Sevan to subcontractors and vendors.
• Proficiency with Microsoft Office, a working knowledge of Smartsheet and BuildingConnected.
• Ability to use office, visitor management, and building access systems as applicable.
• Ability to read and interpret construction documents, scopes of work, specifications, bid requirements, and numerical information.
• Excellent organization, attention to detail, and time management, with the ability to meet deadlines and manage multiple projects and priorities.
• Clear written and verbal communication, professional phone etiquette, and strong interpersonal and problem-solving skills.
• Ability to work independently and collaboratively with a diverse team, take initiative, learn quickly, and adapt to changing priorities.
• Sound judgment and discretion when handling confidential information.

Responsibilities

• Set up and maintain project bidding platforms, invitations to bid, solicitation lists, bid documents, and project updates.
• Identify qualified subcontractors and vendors nationwide and maintain accurate contact and trade coverage records.
• Conduct frequent phone and email outreach, including cold calling, to explain project requirements, promote Sevan as a contractor, and secure subcontractor participation.
• Track bid commitments, proposal status, and coverage by trade; provide status reports and flag coverage gaps to the estimating team.
• Distribute RFP updates, addenda, and deadline changes through BuildingConnected, email, mail merges, and phone calls.
• Assist estimators in reviewing subcontractor proposals for scope alignment, completeness, qualifications, and consistency with Sevan’s contractual requirements; flag gaps for follow-up.
• Research local market conditions, subcontractor availability, and potential effects on project cost and schedule.
• Build and maintain relationships with subcontractors, suppliers, clients, and design teams to support current and future opportunities.

Skills

Bid coordination

Office admin

Customer service

Outbound calls

Relationship building

Communication

Interpersonal skills

Problem solving

Time management

Proposal delivery

Education

High school diploma

College degree preferred

Tools

Microsoft Office

Smartsheet

BuildingConnected

Job description

Sevan Multi-Site Solutions, Inc. is seeking a Bid Coordinator & Office Administrator for our Plano, TX office. The role supports the Construction Services team with bid administration, subcontractor outreach, and daily office operations.

Responsibilities include managing bidding platforms, tracking proposals, and maintaining project information while ensuring adequate trade coverage nationwide. In-office, 5 days/week, Plano location.