Bid Coordinator - Estimating Support & Vendor Coordination

Clean Energy & Infrastructure Services; Dallas (TX); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

401(k) with company match

Employee Stock Purchase Plan (ESPP)

Healthcare, Dental, Vision insurance

Paid Time Off and Holidays

Disability and life insurance

Job summary

McKee Utility Contractors is seeking a Bid Coordinator to support the estimating department from our Dallas, Texas office. You will request quotes from vendors and subcontractors, organize bidding documents, and maintain estimating data in HCSS HeavyBid.

The role requires strong organization, detail-orientation, and the ability to manage multiple deadlines. You will work closely with estimators, ensure bid packages are complete, and help prepare proposals and supporting spreadsheets.

Qualifications

• High school diploma or equivalent required.
• Construction estimating support, bid coordination, or office administration experience preferred.
• Strong organization, time management, and attention to detail essential.
• Proficiency with MS Office and ability to learn HCSS HeavyBid required.

Responsibilities

• Request project quotes from vendors, suppliers, and subcontractors.
• Distribute bids, plans, and specifications to the estimating team.
• Track quote status and bid deadlines and follow up accordingly.
• Maintain organized bid folders and electronic estimating records.
• Enter and maintain bid information in HCSS HeavyBid.

Skills

Organizational skills

Time management

Attention to detail

Communication skills

Multitasking

Teamwork

Independent work

Education

High school diploma or equivalent

Tools

Microsoft Outlook

Excel

Word

HCSS HeavyBid

Other estimating systems

Job description

McKee Utility Contractors is seeking a Bid Coordinator to support the estimating department from our Dallas, Texas office. You will request quotes from vendors and subcontractors, organize bidding documents, and maintain estimating data in HCSS HeavyBid.

The role requires strong organization, detail-orientation, and the ability to manage multiple deadlines. You will work closely with estimators, ensure bid packages are complete, and help prepare proposals and supporting spreadsheets.