Estimating & Bid Coordination Specialist

McKee; Prague (OK); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

401(k) with company match

Employee Stock Purchase Plan (ESPP)

Flexible spending account

Medical, Dental, and Vision insurance

Gym Membership Network discounts

Employee Assistance Program

Paid Time Off & Holidays

Job summary

McKee Utility Contractors is seeking a detail-oriented Bid Coordinator to support the estimating department from its Prague, Oklahoma office. You will request quotes, organize bid documents, and manage bid information in HCSS HeavyBid while coordinating with vendors and subcontractors.

The role emphasizes organization, deadline management, and clear communication. Office-based with limited travel, you will assist estimators and help ensure timely, accurate bid packages.

Qualifications

• High school diploma or equivalent is required.
• Previous experience in construction, estimating support, bid coordination, or office administration is preferred.
• Ability to manage multiple deadlines and communicate with vendors/subcontractors.

Responsibilities

• Request project quotes from vendors, suppliers, and subcontractors.
• Distribute plans, specifications, and bidding documents.
• Track outstanding quote requests and follow up before bid deadlines.
• Organize quotes for estimator review and enter data in HCSS HeavyBid.
• Maintain bid folders and estimating records.
• Assist estimators with bid forms, proposals, and supporting docs.
• Help ensure bid packages are accurate, complete, and on time.

Skills

Organizational skills

Time-management

Attention to detail

Written and verbal communication

Phone and email communication

Multitasking & deadlines

Learn HCSS HeavyBid

Teamwork

Estimating systems experience

Education

High school diploma or equivalent

Tools

Microsoft Outlook

Microsoft Excel

Microsoft Word

HCSS HeavyBid

Job description

McKee Utility Contractors is seeking a detail-oriented Bid Coordinator to support the estimating department from its Prague, Oklahoma office. You will request quotes, organize bid documents, and manage bid information in HCSS HeavyBid while coordinating with vendors and subcontractors.

The role emphasizes organization, deadline management, and clear communication. Office-based with limited travel, you will assist estimators and help ensure timely, accurate bid packages.