Bid Coordinator: Estimating Support & Quotes

McKee Utility; Dallas (TX); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

401(k) with company match

Employee Stock Purchase Plan (ESPP)

Flexible spending account (Healthcare)

Medical, Dental, Vision insurance

Telehealth coverage

Paid Time Off

Job summary

McKee Utility Contractors in Dallas, TX is seeking a detail-oriented Bid Coordinator to support the estimating department. You will request and track vendor quotes, organize bid documents, and maintain information in HCSS HeavyBid while coordinating with vendors and the estimating team.

You will be responsible for keeping bid folders organized, tracking deadlines, and ensuring timely submission of packages, with occasional travel to other offices or sites as needed.

Qualifications

• High school diploma or equivalent.
• Previous experience in construction, estimating support, bid coordination, or office administration is preferred.

Responsibilities

• Request project quotes from vendors, suppliers, and subcontractors.
• Distribute plans, specifications, and bidding documents.
• Track outstanding quote requests and follow up before bid deadlines.
• Organize quotes for estimator review.
• Enter and maintain bid information in HCSS HeavyBid.
• Maintain organized bid folders and estimating records.
• Track bid dates, addenda, pre-bid meetings, and submission deadlines.
• Download and distribute updated plans and addenda.
• Assist estimators with bid forms, proposals, and supporting docs.
• Ensure bid packages are accurate and submitted on time.

Skills

Vendor coordination

Bid coordination

MS Excel

Outlook

Word

HCSS HeavyBid

Documentation

Time management

Education

High school diploma

Tools

HCSS HeavyBid

MS Outlook

MS Excel

MS Word

Job description

McKee Utility Contractors in Dallas, TX is seeking a detail-oriented Bid Coordinator to support the estimating department. You will request and track vendor quotes, organize bid documents, and maintain information in HCSS HeavyBid while coordinating with vendors and the estimating team.

You will be responsible for keeping bid folders organized, tracking deadlines, and ensuring timely submission of packages, with occasional travel to other offices or sites as needed.