Bid Coordinator

Clean Energy & Infrastructure Services; Dallas (TX); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

401(k) with company match

Employee Stock Purchase Plan (ESPP)

Healthcare, Dental, Vision insurance

Paid Time Off and Holidays

Disability and life insurance

Job summary

McKee Utility Contractors is seeking a Bid Coordinator to support the estimating department from our Dallas, Texas office. You will request quotes from vendors and subcontractors, organize bidding documents, and maintain estimating data in HCSS HeavyBid.

The role requires strong organization, detail-orientation, and the ability to manage multiple deadlines. You will work closely with estimators, ensure bid packages are complete, and help prepare proposals and supporting spreadsheets.

Qualifications

• High school diploma or equivalent required.
• Construction estimating support, bid coordination, or office administration experience preferred.
• Strong organization, time management, and attention to detail essential.
• Proficiency with MS Office and ability to learn HCSS HeavyBid required.

Responsibilities

• Request project quotes from vendors, suppliers, and subcontractors.
• Distribute bids, plans, and specifications to the estimating team.
• Track quote status and bid deadlines and follow up accordingly.
• Maintain organized bid folders and electronic estimating records.
• Enter and maintain bid information in HCSS HeavyBid.

Skills

Organizational skills

Time management

Attention to detail

Communication skills

Multitasking

Teamwork

Independent work

Education

High school diploma or equivalent

Tools

Microsoft Outlook

Excel

Word

HCSS HeavyBid

Other estimating systems

Job description

Overview

The Bid Coordinator will support the estimating department from the company's Dallas, Texas office. This position is responsible for requesting and tracking vendor and subcontractor quotes, organizing bid documents, maintaining estimating information in HCSS, and assisting the estimating team throughout the bidding process. The ideal candidate is highly organized, detail-oriented, and comfortable managing multiple deadlines and communicating with vendors and subcontractors.

Location & Travel Details:

This position is based at McKee Utility's Dallas, Texas office. The role is primarily office-based, with occasional travel to other company offices, project sites, or pre-bid meetings as needed. Travel is expected to be limited.

Company Overview

McKee Utility Contractors is a family-founded and operated company with over 40 years of proven expertise in water and wastewater line installation, tunneling, and boring, and concrete structure construction. Since our beginning, we have been dedicated to delivering the critical infrastructure that strengthens communities and supports a higher quality of life.

Our deep knowledge of soil bore analysis, local environments, and regional regulations - combined with our uncompromising commitment to safety, precise budgeting, on-time delivery, and strategic planning - has established McKee as a trusted partner for reliable, efficient water and wastewater system construction across multiple regions.

McKee is part of the MasTec Clean Energy & Infrastructure (CE&I) business segment. The CE&I segment generates over $4.5 billion in annual revenue, providing construction services across our renewables, industrial, infrastructure, and general building operating groups. Sustainability and safety are foundational to our culture and influence everything we do.

Responsibilities

• Contact vendors, suppliers, and subcontractors to request project quotes.
• Distribute plans, specifications, and other bidding documents.
• Track outstanding quote requests and follow up before bid deadlines.
• Organize vendor and subcontractor quotes for estimator review.
• Enter, update, and maintain bid information within HCSS HeavyBid.
• Maintain organized electronic bid folders and estimating records.
• Track bid dates, addenda, pre-bid meetings, and submission deadlines.
• Download and distribute updated plans, specifications, and addenda.
• Maintain accurate vendor, supplier, and subcontractor contact information.
• Assist estimators with bid forms, proposals, spreadsheets, and supporting documentation.
• Help ensure bid packages are accurate, complete, and submitted on time.
• Perform additional administrative duties as needed to support the estimating department.

Qualifications

Work Experience and Education

• High school diploma or equivalent.
• Previous experience in construction, estimating support, bid coordination, or office administration is preferred.

Knowledge, Skills and Abilities

• Strong organizational and time-management skills.
• Excellent attention to detail and accuracy.
• Strong written and verbal communication skills.
• Professional telephone and email communication skills.
• Ability to manage multiple priorities and meet deadlines.
• Proficiency with Microsoft Outlook, Excel, and Word.
• Ability to learn HCSS HeavyBid and other company systems.
• Ability to work independently and collaboratively as part of a team.
• Experience with HCSS HeavyBid or another construction estimating system is preferred.

What's in it for You

Financial Wellbeing

• Competitive pay with ongoing performance review and merit increase
• 401(k) with company match & Employee Stock Purchase Plan (ESPP)
• Flexible spending account (Healthcare & Dependent care)

Health & Wellness

• Medical, Dental, and Vision insurance (plan choice) - coverage for spouse, domestic partner, and children
• Diabetes Management, Telehealth Coverage, Prescription Drug Plan, Pet Insurance, Weight Management Drug Discount
• Discounted National Gym Membership Network
• Employee Assistance Program

Family & Lifestyle

• Paid Time Off, Paid Holidays, Bereavement Leave
• Employee Assistance Program

Planning for the Unexpected

• Short and long-term disability, life insurance, and accidental death & dismemberment
• Voluntary life insurance, accident, critical illness, hospital indemnity coverage
• Emergency Travel Assistance Program
• Group legal plan

Position may be subject to pre-employment screening, which may include background check and drug testing. Accessibility: If you need accommodation as part of the employment process, contact [e-mail]. Due to the high volume of applications received, we are unable to respond to individual requests regarding application status. Please log into your candidate profile for up-to-date information.

MasTec, Inc. is an Equal Employment Opportunity Employer. The Company's policy is not to unlawfully discriminate against any applicant or employee on the basis of race, color, sex, sexual orientation, gender identity, religion, national origin, age, disability, genetic information, military status, or any other consideration made unlawful by applicable federal, state, or local laws. The Company also prohibits harassment of applicants and employees based on any of these protected categories. It is also MasTec's policy to comply with all applicable state, federal and local laws respecting consideration of unemployment status in making hiring decisions.

Disclaimer: MasTec and our Subsidiaries will never ask prospective employees for any form of payment or money transfer as part of job application or onboarding. We do not ask prospective employees for information about credit cards or personal passwords, and it does not require applicants to purchase equipment or software. Ensure that all recruiter email addresses end in @mastec.com or @talent.icims.com. If you suspect you are the target of a scam, we advise you to contact your local law enforcement agency and report fraud at https://reportfraud.ftc.gov/.

MasTec Clean Energy & Infrastructure and our subsidiaries do not work with any third-party recruiters or agencies without a valid signed agreement and partnership with the Corporate Talent Acquisition Team.

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Service Line

MCK-MCK-McKee Utility Contractors