Bid Coordinator: Estimating Support & Vendor Liaison

CEI Services; Dallas (TX); On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

Competitive pay

401(k) with company match

Flexible spending account

Medical, Dental, Vision insurance

Diabetes Management & Telehealth

Gym membership network discount

Employee Assistance Program

Paid Time Off & Holidays

Disability & Life insurance

Emergency travel assistance

Job summary

MasTec Clean Energy & Infrastructure’s McKee Utility Contractors in Dallas seeks a Bid Coordinator to support the estimating department. You will request quotes, organize bid documents, update bid info in HCSS HeavyBid, and track deadlines while communicating with vendors and subcontractors.

The ideal candidate is highly organized, detail-oriented and comfortable juggling multiple deadlines. Proficiency in Outlook, Excel and Word is required; familiarity with HCSS HeavyBid is a plus.

Qualifications

• High school diploma or equivalent.
• Experience in construction, estimating support, bid coordination, or office administration preferred.
• Strong organizational and time-management skills.
• Excellent written and verbal communication and professional telephone/email communication.

Responsibilities

• Contact vendors, suppliers, and subcontractors to request project quotes.
• Distribute plans, specifications, and other bidding documents.
• Track outstanding quote requests and follow up before bid deadlines.
• Organize vendor and subcontractor quotes for estimator review.
• Enter, update, and maintain bid information within HCSS HeavyBid.
• Maintain organized electronic bid folders and estimating records.
• Track bid dates, addenda, pre-bid meetings, and submission deadlines.
• Download and distribute updated plans, specifications, and addenda.
• Maintain accurate vendor, supplier, and subcontractor contact information.
• Assist estimators with bid forms, proposals, spreadsheets, and supporting documentation.
• Help ensure bid packages are accurate, complete, and submitted on time.
• Perform additional administrative duties as needed to support the estimating department.

Skills

Organizational skills

Communication skills

Attention to detail

Time management

Multitasking

Education

High school diploma or equivalent

Tools

HCSS HeavyBid

Microsoft Excel

Microsoft Word

Job description

MasTec Clean Energy & Infrastructure’s McKee Utility Contractors in Dallas seeks a Bid Coordinator to support the estimating department. You will request quotes, organize bid documents, update bid info in HCSS HeavyBid, and track deadlines while communicating with vendors and subcontractors.

The ideal candidate is highly organized, detail-oriented and comfortable juggling multiple deadlines. Proficiency in Outlook, Excel and Word is required; familiarity with HCSS HeavyBid is a plus.