Estimating & Bid Coordination Specialist

Kids for the Future; Houston (TX); On-site; USD 52,000 - 76,000; Full time

Job summary

Kids for the Future is seeking an Estimating Coordinator in Houston to organize bid opportunities, manage documentation, and track proposals through to handoff. You will coordinate calendars, assist with proposal formatting, and ensure accurate estimating data across software and ERP systems.

The role emphasizes strong organization, meticulous record keeping, and clear communication with customers, vendors, and internal teams. On-site office environment with cross-functional collaboration.

Qualifications

• Requires high school diploma or equivalent; associate degree preferred.
• 2+ years administrative/estimating coordination or related experience preferred.
• Experience in construction/HVAC/sheet metal/manufacturing industry preferred.
• Strong organizational and time-management skills.
• Able to manage multiple projects and deadlines simultaneously.
• Proficient in Microsoft Office (Excel/Word/Outlook).
• Able to read and organize construction drawings/specifications.

Responsibilities

• Receive, review, log, and distribute bid invitations, plans, specs, and project docs.
• Maintain estimating bid log; track bid due dates, addenda, revisions, and proposals.
• Coordinate calendars and deadlines for estimating personnel to ensure timely submissions.
• Assist with preparation, formatting, and assembly of bid proposals and supporting docs.
• Submit proposals electronically via portals, email, or required methods.
• Maintain records of submitted bids and outcomes (awarded/lost).
• Support estimators with data entry into estimating software and ERP systems.

Skills

Organizational skills

Time management

Communication skills

Attention to detail

Independent work style

Handling confidential pricing/data

Reading construction drawings/specs

Education

High School Diploma or equivalent

Associate degree or related admin/tech education preferred

Tools

Microsoft Office

Excel

Word

Outlook

Job description

Kids for the Future is seeking an Estimating Coordinator in Houston to organize bid opportunities, manage documentation, and track proposals through to handoff. You will coordinate calendars, assist with proposal formatting, and ensure accurate estimating data across software and ERP systems.

The role emphasizes strong organization, meticulous record keeping, and clear communication with customers, vendors, and internal teams. On-site office environment with cross-functional collaboration.