Bid Coordinator

US Foods; Noblesville (IN); On-site; USD 30,000 - 33,000; Full time

Benefits offered by this job

Benefits Day 1

Leadership opportunities

Competitive compensation

Job summary

US Foods is seeking a Bid Coordinator who will open, date stamp, sort and distribute bid requests, organize bids by due date, and notify appropriate parties of bid awards. You will prepare bid documents, run reports in Excel, maintain bid logs, and provide clerical support to the Bid/Contract Management team.

This full-time role follows a Monday–Friday 8:00 AM–5:00 PM schedule, with benefits and opportunities for growth.

Qualifications

• High School diploma or GED required.
• Strong Excel experience.
• Strong verbal and written communication skills.
• Ability to work independently with minimal supervision.
• Detail orientation.
• Ability to exercise sound judgment and discretion.
• Proficient in Microsoft Word, Excel and Outlook.

Responsibilities

• Opens, date stamps, sorts, and distributes bid requests.
• Organizes bids by due date.
• Notifies appropriate parties of bid awards.
• Prepare and process bid requests and bid awards.
• Run weekly, monthly, and quarterly reporting.
• Maintains bid log.
• Answer calls and route inquiries to staff.
• Composes routine correspondence and bid documents.
• Assist with maintaining and tracking USDA Commodity Inventory.

Skills

Data entry

Word

Outlook

Communication

Time management

Attention to detail

Problem solving

Independent worker

Education

High School diploma or GED

Tools

Excel

Job description

Join Our Community of Food People!

JOIN OUR TEAM!

Ready to build a career with a company that’s leading the foodservice industry?

At US FOODS, we are seeking a Bid Coordinatorwho is eager to realize their potential, grow professionally, and become valued a member of our family.

Pay Range: $22.00 - $24.00 per hour

As one of the largest food distributors, US FOODS boasts a culture built on promotion from within, comprehensive training programs, and an unwavering commitment to continuous improvement.

What We Offer:

• Benefits Day 1!
• A company culture where YOU MATTER, and hard work is duly recognized.
• Competitive compensation and benefits packages are designed to respect and reward our employees' dedication and effort.
• Service recognition and employee rewards.
• Excellent leadership opportunities.

Shift Schedule:

Monday - Friday

8:00AM - 5:00PM

Main Ingredients of the Role:

• Opens, date stamps, sorts, and distributes bid requests.
• Organizes bids by due date.
• Notifies appropriate parties of bid awards.
• Establish and maintain permanent bid files.
• Maintain and update bid log.
• Run usage reports for bill back negotiations.
• Answers telephone and provides information/assistance or routes caller to appropriate staff member.
• Takes phone or fax messages and delivers to appropriate individual or file.
• Makes follow-up phone calls to brokers/suppliers as requested.
• Composes and types routine correspondence, RFP response Documents,and memoranda.
• Compiles and types statistical reports including tables and text using spreadsheet (Excel)software.
• Assists Bid/Contract Dept. with monitoring office supplies.
• Makes copies, collates, and staples materials as requested.
• Establishes and maintains permanent files; files and retrieves files as requested.
• Prepare and process bid requests and bid awards.
• Run weekly, monthly, and quarterly reporting and send to appropriate individuals.
• Maintains nutritional book updated as we get new data.
• Work with vendors/brokers to get new items added to existing bill backs or allowances.
• Provide information when needed to end-users.
• Offers clerical support to the School Commodity Specialist as needed.
• Performs other related duties as required by Bid/Contract Management staff.
• Assist with maintaining and tracking USDA Commodity Inventory and customer/state reporting.

Knowledge, Skills, Abilities and Equipment:

• Knowledge of office procedures and methods including telephone communications, office systems, and record keeping.
• Knowledge of business communication, including style and format of letters, spreadsheets, etc.
• Skill to use a personal computer and various software packages.
• Proficient computer skills using Microsoft office software.Advanced knowledge of Excel is helpful.
• Ability to establish priorities, work independently, and proceed with objectives with limited supervision.
• Ability to handle and resolve recurring problems.
• Experience in the operation of a PC.
• Ability to accurately operate a 10-key calculator.
• Professional appearance: grooming and dress consistent with desired corporate image.
• Prompt and regular attendance at work.

SUPERVISION: None

RELATIONSHIPS:

• Internal: Sales Associates, department staff, Support Office staff
• External: Customers

What You Bring to the Table:

Education/Training: High School diploma or GED required.

Related Experience:

• Contract and customer agreement, pricing experience preferred.
• Strong Excel experience.
• Strong verbal and written communication skills.
• Ability to work independently with minimal supervision.
• Detail orientation.
• Ability to exercise sound judgment and discretion.

Knowledge/Skills/Abilities:

• Must possess good analytical and problem solving skills and strong organizational skills; must be detail oriented with ability to maintain accurate records with ability to meet deadlines.
• Must be able to use computer applications including Microsoft Word, Excel and Outlook is required.
• Good financial analysis skills required.
• Must possess strong interpersonal and communication skills for working cooperatively with individuals at all levels both within USF as well as with our customers.

Physical Requirements:

• Repeated hand and wrist movement in data entry.
• Must be able to sit and/or stand during 8 hour shift.
• Must have ability to withstand long periods of time working at personal computer.
• Lifting up to 10 lbs while handling office supply orders.

At US Foods, we are committed to Total Rewards that respect and reward our associates for their dedication and hard work.

Benefits for this role may include health insurance, pre-tax spending accounts, retirement benefits, paid time off, short-term and long-term disability, employee stock purchase plan, and life insurance.

Compensation depends on relevant experience and/or education, specific skills, function, geographic location, and other factors as applicable by law. The expected base rate for this role is between $22.00 - $24.00 per hour.