Bid Coordinator

National Food Group | 10X Inc 5000 Company; Novi (MI); Hybrid; USD 50,000 - 70,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision care insurance

Group life & voluntary life insurance

401(k) savings plan

Flexible savings plan

Short-term & long-term disability

PTO

Tuition reimbursement

Wellness reimbursement

Split office/work-from-home

Job summary

National Food Group, a leading company in Novi, MI, is seeking a detail-oriented Bid Coordinator to join our Purchasing team. This role involves coordinating and managing bids, ensuring compliance, and collaborating cross-functionally. Ideal candidates will have strong communication and organizational skills, as well as proficiency in Microsoft Office.

The position offers benefits like medical, dental, vision insurance, and a flexible work-from-home policy. Candidates should include their salary requirements when applying.

Qualifications

• Strong written and verbal communication skills.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PDF tools).
• Excellent attention to detail and organizational skills.
• Ability to manage multiple projects and deadlines in a fast-paced environment.
• Strong math and analytical skills.
• Collaborative team player with the ability to work cross-functionally.
• Self-motivated with a sense of urgency and accountability.
• Adaptable and able to manage shifting priorities under pressure.

Responsibilities

• Coordinate and manage the full bid process from request to submission.
• Serve as a liaison between Purchasing, Sales, and vendors.
• Gather vendor quotes and required documentation for bids.
• Review bid documents for accuracy and compliance.
• Maintain organized records of bid activity and timelines.
• Communicate deadlines to internal stakeholders.
• Prepare formal bid responses ensuring compliance.
• Assist teams with product recommendations based on bid requirements.
• Conduct research on vendors and market conditions.

Skills

Strong written and verbal communication skills

Proficiency in Microsoft Office

Attention to detail and organizational skills

Project management

Math and analytical skills

Collaborative team player

Self-motivated with urgency

Adaptability under pressure

Job description

About The Role

National Food Group is seeking a detail-oriented Bid Coordinator to join our Purchasing team. In this role, you will serve as a liaison between Purchasing, Sales, and vendor partners to ensure accurate, timely, and compliant bid submissions. You will play a key role in managing government and large contract bids, coordinating information across departments, and supporting the company’s success in competitive bid opportunities.

Key Responsibilities

• Coordinate and manage the full bid process, from receiving bid requests to final submission.
• Serve as a liaison between Purchasing, Sales bid coordinators, and vendors to ensure all pricing, product, and compliance information is accurate and complete.
• Gather vendor quotes, product specifications, and other required documentation to support bid submissions.
• Review bid documents and requirements for accuracy, compliance, and completeness.
• Maintain organized records of bid activity, timelines, and submission requirements.
• Proactively communicate deadlines and deliverables to internal stakeholders.
• Prepare and submit formal bid responses, ensuring compliance with all specifications and regulations.
• Assist Purchasing and Sales teams with product recommendations based on bid requirements.
• Conduct research on vendors, pricing, and market conditions to support bid strategies.
• A genuine enthusiasm for AI and emerging technology, with a willingness to apply modern tools to support completion of daily tasks.

Qualifications

• Strong written and verbal communication skills.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PDF tools).
• Excellent attention to detail and organizational skills.
• Ability to manage multiple projects and deadlines in a fast-paced environment.
• Strong math and analytical skills.
• Collaborative team player with the ability to work cross-functionally.
• Self-motivated with a sense of urgency and accountability.
• Adaptable and able to manage shifting priorities under pressure.

Benefits

• Medical insurance
• Dental insurance
• Vision care insurance
• Group life & voluntary life insurance
• 401(k) savings plan
• Flexible savings plan
• Short-term & long-term disability
• PTO & PTO buy up
• Tuition reimbursement
• Wellness reimbursement
• Split office/work-from-home

Our office work environment

Works in a temperature-controlled office environment.

This job requires the ability to perform duties contained in the job description for this position, including, but not limited to, the above requirements. Reasonable accommodations will be made to fulfill these requirements.

The above statements generally describe the principal and essential functions of the job but should not be construed as a detailed description of all essential functions that may be inherent in the job.

Equal Employment Opportunity

National Food Group is an equal opportunity employer.

• Please also include your salary requirements when submitting your resume.