Bi-Lingual Human Resources Assistant

Jobtailor; Town of Lincoln (NY); On-site; USD 38,000 - 54,000; Full time

Job summary

Jobtailor is seeking an HR Assistant/Coordinator in a role focused on front-desk HR support within the property. You will greet visitors, manage records and admin tasks, coordinate interviews and new hire orientation, and assist with internal communications and events.

The position requires a high school diploma or GED, two years of HR experience, and Spanish bilingualism, with proficiency in Microsoft Office and HR systems.

Qualifications

• High school diploma or GED is required.
• Two years of HR assistant or coordinator experience.
• Bi-lingual in Spanish is required.
• Strong guest service, problem-solving, and communication skills.
• Proficiency with Microsoft Office and HR systems (ATS/LMS).
• Ability to work evenings, weekends, and holidays as needed.

Responsibilities

• Greet and assist visitors and team members, guiding on applications, assessments, and inquiries.
• Maintain front desk and HR spaces, keeping them clean, organized, and stocked.
• Perform administrative duties including employee records, data entry, reports, and supplies.
• Manage badges, gaming licenses, and renewals for team members and vendors.
• Coordinate talent auditions, interviews, and new hire orientation.
• Assist with internal communications, notices, and portals.
• Reserve training facilities and audiovisual equipment.
• Support engagement, wellness, and retention events.
• Maintain confidentiality in all HR and company matters.

Skills

Bi-Lingual Spanish

Guest Service

Microsoft Office

HCMS Experience

ATS/LMS Familiarity

Data Entry

Employee Records

Report Preparation

Policy Adherence

Education

High School Diploma or GED

Tools

Applicant Tracking Systems

Learning Management Systems

Job description

• Greet and assist visitors and team members at the HR office, providing guidance on applications, assessments, and general inquiries.
• Maintain front counter, lobby areas, kiosks, and HR office spaces to ensure they are clean, organized, and well-stocked.
• Perform administrative duties, including maintaining employee records, data entry, preparing reports, and ordering office supplies.
• Manage team member and vendor badges, gaming licenses, and renewals.
• Support coordination of talent auditions, interviews, and new hire orientation.
• Assist with internal communication, including employee portals, hallway postings, and compliance with required federal, state, and local notices.
• Reserve training facilities, meeting spaces, and necessary audiovisual equipment.
• Assist with engagement, wellness, and retention events.
• Promote superior guest service in all interactions with applicants, team members, and guests.
• Maintain strict confidentiality in all HR and company matters.
• Perform other duties as assigned.

Requirements

• High school diploma or GED.
• Two (2) years of experience as an HR assistant or coordinator.
• Bi-lingual in Spanish required.
• Strong guest service and problem-solving skills.
• Excellent organizational and decision-making skills.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office Suite.
• Experience with Human Capital Management Systems (HCMS), Applicant Tracking Systems (ATS), and Learning Management Systems (LMS).
• Must be able to work varying schedules, including evenings, weekends, and holidays, based on property needs.
• Mobility to move throughout the property and office as needed.
• Occasional lifting of up to 20 lbs.
• Prolonged periods of standing, walking, and computer use.
• Must successfully complete a pre-employment drug screening.

Core Competencies

Demonstrates strong organizational and communication skills while providing exceptional guest service in HR functions. Proficient in managing administrative tasks, maintaining confidentiality, and utilizing Human Capital Management Systems.

Highest-signal resume keywords

• Bi-Lingual In Spanish
• Guest Service Skills
• Microsoft Office Suite Proficiency
• Human Capital Management Systems Experience
• Strong Organizational Skills

Hard Skills

• Data Entry
• Employee Records Maintenance
• Report Preparation
• Badge Management
• Gaming License Management

Soft Skills

• Problem-Solving Skills
• Decision-Making Skills
• Written Communication Skills
• Verbal Communication Skills

Certifications & Qualifications

• High School Diploma or GED

Industry Keywords

• HR Assistant
• Talent Auditions Coordination
• New Hire Orientation
• Engagement Events
• Wellness Events

Tools & Technologies

• Applicant Tracking Systems
• Learning Management Systems