Beverage Inventory & Events Coordinator

Conservatory; Pittsburgh (Allegheny County); On-site; USD 42,000 - 56,000; Full time

Job summary

Phipps Conservatory and Botanical Gardens in Pittsburgh is seeking an Alcohol Inventory Coordinator to support the Events Department by ensuring beverage supply and precise inventory for events. You will track purchases, prepare reports, and coordinate with event staff to meet client expectations and uphold service standards.

Responsibilities include weekly inventory, accurate accounting, storage organization, and ensuring compliance with liquor laws.

Qualifications

• Strong organizational and inventory management skills.
• In-depth knowledge of liquor control policies and bar operations.
• Proficiency in maintaining accurate accounting records.
• Strong computer skills.
• Ability to manage multiple priorities and ensure timely delivery of services for events.
• Self-motivated, disciplined, dependable, and able to work with limited supervision.
• Ability to prioritize and work independently.
• Associate or bachelor’s degree in business or relevant field preferred.

Responsibilities

• Engage effectively with team members, clients, and guests to ensure exceptional service and communication.
• Manage all aspects of bar inventory, including liquor, beer, cocktail ingredients, and supplies, as well as placing and tracking orders.
• Review invoices and ensure proper documentation for all purchases.
• Conduct weekly inventory of beer, wine, and liquor; prepare comprehensive weekly and month-end inventory reports.
• Maintain accurate accounting records for all bar-related transactions, including inventory purchases, sales, and event consumption.
• Organize and maintain alcohol storage areas, including coolers and cages, to ensure a clean and efficient setup.
• Prepare and update consumption sheets for events; coordinate alcohol inventory for individual events and submit final consumption sheets to the Accounting department.
• Investigate inventory discrepancies and work with leadership and Finance to resolve variances.
• Ensure all bars are fully stocked with the necessary items as per client orders.
• Distribute beverage menus and guidelines to clients and staff as needed.
• Uphold company standards for service quality, cleanliness, aesthetic presentation, and beverage quality.
• Ensure compliance with liquor laws, RAMP requirements, organizational policies, and food and beverage safety standards.
• Facilitate regular and clear communication with and between bar staff, including vendor coordination and supply chain management.
• Perform additional duties and responsibilities as assigned.

Skills

Inventory management

Professionalism

Liquor control policies

Accounting records

Computer skills

Multitasking

Self-motivated

Independent work

Education

Associate or bachelor’s degree in business or relevant field

Job description

Phipps Conservatory and Botanical Gardens in Pittsburgh is seeking an Alcohol Inventory Coordinator to support the Events Department by ensuring beverage supply and precise inventory for events. You will track purchases, prepare reports, and coordinate with event staff to meet client expectations and uphold service standards.

Responsibilities include weekly inventory, accurate accounting, storage organization, and ensuring compliance with liquor laws.