Berklee Global Temporary Assistant

Berklee College of Music; Boston (MA); On-site; USD 28,000 - 41,000; Part time

Job summary

Berklee College of Music in Boston is seeking a Berklee Global Temporary Assistant to support daily operations of Berklee Global’s programs and partnerships and to provide application and communications support for the Berklee on the Road and other Global programs.

You will manage daily application processing for multiple BOR programs, oversee participant payments, and maintain records across databases. Strong communication and organizational skills are essential.

Qualifications

• Bachelor’s degree required and customer service experience.
• Strong interpersonal and communication skills; ability to handle confidential information.
• Experience with data entry and record maintenance; attention to detail.

Responsibilities

• Support daily operations of Berklee Global programs and partnerships.
• Assist with application processing for BOR programs and other Global initiatives.
• Manage travel planning tasks and liaison with travel agency and partners.
• Maintain records in FileMaker and other databases; assist in reporting.
• Provide front-line reception, scheduling, and email communications.
• Translate as needed and support social media content creation.

Skills

Interpersonal skills

Highly organized

Attention to detail

Confidential information handling

Education

Bachelor’s Degree

Tools

FileMaker Pro

Google Drive

Microsoft Office Suite

Macintosh publishing tools

Social Media platforms

Job description

Job Description:

Under the supervision of the Associate Director of Berklee Global Operations (ADBGO), the Berklee Global Temporary Assistant will support the daily operations of Berklee Global’s programs and partnerships and will provide application and communications support for the Berklee on the Road and other Global programs. This role will act as a general office assistant, and will support the Global team on executing various projects. Job Description: Support the daily operations of Berklee Global, including front line reception, meeting scheduling, email communications, and research tasks. Manage the daily processing of applications for 5+ Berklee on the Road programs in consultation with the Associate Director and Global team. Oversee Berklee on the Road (BOR) participant payments and related departmental payment accounts Carry out the regular maintenance of records in the Filemaker and other database systems, reconciling data across all departmental platforms, and support reporting as requested. Support travel planning tasks including liaising with Berklee employees, travel agency and partners. Work collaboratively with student employee team, assigning projects and tasks and tracking progress Answer inquiries about area programs and applications via phone, email, and in-person, using clear and professional language. Support e-mail marketing and communications regarding various stages of BOR program application process, as directed by the Global staff. For bilingual candidates, this may also include translation. Maintain a high level of communication with the Associate Director to obtain project specifications and expectations, and provide deliverable deadlines. Assist in generating social media content for Berklee Global and Berklee Español channels. For bilingual candidates, this may also include translation. Perform other duties as assigned.

Required Skills:

Qualified candidates will have experience that shows they have strong interpersonal skills and are motivated, highly organized, attentive to detail, sensitive to confidential information, mature and responsible. Additionally, candidates will have a demonstrated background in Macintosh desktop and cloud-based publishing tools; and systems such as Google Drive, Microsoft Office Suite, FileMaker Pro and Social Media platforms.

Required Experience:

Bachelor’s Degree required. Candidates should have demonstrated experience in customer service, ideally having worked in a customer service environment for at least 1-year. Additionally, candidates should have experience with data entry.

Preferred Skills and Experience:

Additionally, strong candidates may also have the following experience: basic knowledge of CRM systems, graphic design and video editing software; experience with social media accounts and marketing campaigns; knowledge of contemporary music and applications of music technology are a plus.

Language:

English (required). Second languages, especially Spanish, are preferred.

Years Of Experience:

2 + years of professional work experience

Job Duration:

12 weeks with potential to be extended

Hiring Range:

The hourly rate for this role is $25 per hour.

Please visit the Total Rewards page to learn more about the benefits of working at Berklee.

Diversity, Equity, Inclusion & Equal Employment Opportunity at Berklee:

We support an inclusive workplace where everyone excels based on personal merit, qualifications, experience, ability, and job performance. Berklee affirms that inequality is detrimental to our faculty, staff, students, and the communities we serve. Our goal is to make lasting change through our actions. Berklee is committed to providing fair and equitable consideration of all employees and applicants without regard to race, color, religion, ancestry, age, national origin, place of birth, gender, sexual orientation, gender identity or expression, disability, genetic information, or status as a member of the armed forces or veteran of the armed forces, or any other category protected by federal, state, or local law. As part of this commitment, Berklee will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact the Human Resources Team at [e-mail] or call 617-747-2375.

Employee Type:

Temporary (Fixed Term)

As the premier destination for the study of contemporary music and the performing arts, Berklee stands as the culmination of two pioneering institutions—Boston Conservatory and Berklee College of Music—each recognized for its global reach and cultural impact. Berklee is a place where artists come together to innovate, and where artistic and cultural diversity is embraced and celebrated. We strive to reflect these values in our inclusive hiring practices, creating a welcoming and equitable process that embraces diverse perspectives and fosters equity and opportunity for all. Guided by our fundamental values, our unified mission and vision define Berklee’s core purpose and help us envision the positive influence we can have on each other, our students, our communities, and the broader world. Berklee is proud to offer a comprehensive benefits program to help our employees achieve their personal, professional, and financial goals. Learn more.