Benefits Specialist (Contract)

Ultimate Staffing; Irvine (CA); Hybrid; USD 55,000 - 62,000; Full time

Job summary

Ultimate Staffing is seeking an experienced HR Benefits Specialist for a 1-year temporary contract in Irvine. The role supports benefits administration and LOA programs, acting as a liaison between employees, HR, payroll, and third-party administrators to ensure compliance and accurate benefits data.

Responsibilities include LOA management, benefits inquiries, open enrollment support, data audits, and vendor invoicing. Hybrid schedule; strong Excel and HRIS skills required.

Qualifications

• 3+ years in benefits administration and/or LOA
• Strong knowledge of FMLA, ADA accommodations, and LOA processes
• Experience with third-party leave/benefits administrators
• Advanced Excel (VLOOKUPs, data reconciliation)
• Open enrollment support experience
• Proficient with Outlook, Excel, Word, Teams, and Adobe
• Experience with HRIS platforms such as SuccessFactors, Oracle, or similar
• Strong attention to detail and ability to manage multiple priorities
• Discretion handling confidential information
• Stable work history preferred

Responsibilities

• Manage Leave of Absence (LOA) communications and employee cases.
• Review, prioritize, and respond to high-volume shared mailbox inquiries.
• Process leave-related payroll updates and employee status changes.
• Respond to employee questions regarding benefits, enrollment, eligibility, and leave programs.
• Support open enrollment activities and ongoing benefits administration.
• Process vendor invoices and assist with reconciliation activities.
• Conduct audits to ensure data integrity, compliance, and accuracy.
• Maintain confidential employee records and documentation.
• Partner with HR, payroll, vendors, and employees to resolve benefits and leave-related matters.
• Assist with special projects and departmental initiatives.”

Skills

FMLA knowledge

LOA processes

Attention to detail

Data reconciliation

HRIS proficiency

Tools

Excel

Outlook

Word

Teams

Adobe

HRIS systems (SuccessFactors, Oracle)

Job description

HR Benefits Specialist (Temporary - 1 Year Contract)

Pay Rate: $40-$45/hour
Schedule: Hybrid (3 days onsite, flexibility required based on business needs)
Hours: 7:30 AM-4:30 PM or 8:00 AM-5:00 PM

We are seeking an experienced HR Benefits Specialist to support benefits administration and leave of absence programs for a large employee population. This role will serve as a key liaison between employees, HR, payroll, and third-party administrators while ensuring compliance with leave regulations and benefit plan administration.

Key Responsibilities

• Manage Leave of Absence (LOA) communications and employee cases.
• Review, prioritize, and respond to high-volume shared mailbox inquiries.
• Process leave-related payroll updates and employee status changes.
• Respond to employee questions regarding benefits, enrollment, eligibility, and leave programs.
• Support open enrollment activities and ongoing benefits administration.
• Process vendor invoices and assist with reconciliation activities.
• Conduct audits to ensure data integrity, compliance, and accuracy.
• Maintain confidential employee records and documentation.
• Partner with HR, payroll, vendors, and employees to resolve benefits and leave-related matters.
• Assist with special projects and departmental initiatives.

Qualifications

• 3+ years of Benefits Administration and/or Leave of Absence experience.
• Strong knowledge of FMLA, ADA accommodations, and LOA processes.
• Experience working with third-party leave or benefits administrators.
• Advanced Excel skills, including VLOOKUPs and data reconciliation.
• Experience supporting employee benefits inquiries and open enrollment.
• Proficiency with Outlook, Excel, Word, Teams, and Adobe.
• Experience with HRIS platforms such as SuccessFactors, Oracle, or similar systems preferred.
• Strong attention to detail, organizational skills, and ability to manage multiple priorities.
• Ability to handle confidential information with professionalism and discretion.
• Stable work history preferred.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.