Benefits Analyst|9216

Spectraforce Technologies, Inc.; San Diego (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

Spectrumforce Technologies, Inc. in San Diego, CA seeks a Benefits Analyst to manage leave programs, ensure compliance with FMLA/ADA and coordinate benefits across payroll and vendors.

This six-month role emphasizes accuracy, empathy, and cross-functional collaboration. The ideal candidate will handle leaves in the US/Canada, maintain case documentation, support state filings, and assist in vendor-related activities using ServiceNow for absence management, with strong communication skills and

Qualifications

• Applies knowledge of benefits principles and processes to support programs (Medical/Dental/Vision, Retirement, PTO, Sick Leave).
• Collaborates with benefits, HR, vendors, and internal teams to complete work.
• Supports external vendor activities (new vendor implementation, audits, renewals, market searches, contracts).
• Gathers and analyzes data to inform decisions on benefits topics and projects.
• Writes and organizes documentation for employee inquiries and projects.
• Keeps up with regulatory changes and updates to vendors and products.
• Works with Procurement, Finance, Tax, and Internal Audit to ensure compliance and efficiency.

Responsibilities

• Applies knowledge of benefits principles and processes to provide support for programs related to employee benefits (e.g., Medical/Dental/Vision Plans, Retirement Plan, Vacation, Sick Leave, etc.).
• Collaborates with benefits team members, HR partners, external vendors, and other internal functional areas to complete work.
• Provides support for external vendor related activities (e.g., new vendor implementation, vendor audits, vendor renewals, vendor market searches, contract negotiations and amendments as well as non-disclosure, quarterly review of vendor access, onsite vendor personnel, etc.).
• Gathers and analyzes data to make recommendations and assist in making decisions regarding benefits-related topics and projects.
• Writes and organizes documentation for benefits-related employee inquiries, decisions, and/or projects.
• Seeks knowledge on the evolving regulatory environment, benefits vendors and products, and other areas related to benefits.
• Works cross-functionally with Procurement, Finance, Tax, and Internal Audit teams to provide support and ensure our existing benefits programs are accurately reported and compliant with applicable legislative and regulatory requirements; identifies way to streamline efficiencies.

Skills

Leaves management (US/Canada)

Inquiry management

Effective communication

US healthcare & absence landscape

Education

Bachelor's degree + 2+ years experience

Associate's degree + 4+ years experience

High School diploma + 6+ years experience

Advanced degree substitutions (Masters/Doctorate)

Tools

ServiceNow

Job description

Title: Benefits Analyst

Location: San Diego California 92121

Duration: 6 months

Job Description:

Leave of absence Experience Required:

Process Leave Requests: Handle intake, eligibility verification, and tracking for medical, personal, parental, military, and disability leaves.

Ensure Legal Compliance: Administer and monitor leaves in line with federal, state, and local regulations such as the Family and Medical Leave Act (FMLA), Americans with Disabilities Act (ADA), and state-specific paid family leave laws.

Manage Case Documentation: Send out required notices, collect medical certifications, track intermittent or reduced schedule leaves, and maintain confidential employee files.

Coordinate Return to Work: Support smooth transitions back to the workplace, including facilitating the interactive process for reasonable accommodations and modified work schedules

Collaborate Across Teams: Partner with payroll, benefits, department managers, and external leave vendors to coordinate pay continuity, disability benefits, and operational coverage.

Advise & Support: Guide employees and leadership through leave policies, benefit interactions (such as paid time off or short/long-term disability), and expected timelines with empathy and clarity

State Agency Filings: Complete and submit all mandatory statutory documentation to the California EDD Voluntary Plan Group, including Report of Voluntary Plan Disability Claim (DE 2523) and Voluntary Plan Family Leave Claim (DE 2523F)

Canada: Payroll & Benefits Coordination: Work with Payroll and Benefits teams to handle Record of Employment (ROE) updates, EI (Employment Insurance) sickness benefits coordination, benefit premium deductions, and timecard coding

Mexico: IMSS Coordination: Coordinate claims, disability certificates (incapacidades), and documentation with the Mexican Social Security Institute (Instituto Mexicano del Seguro Social, IMSS). Partner with local payroll and in-country HR teams to ensure accurate salary adjustments, IMSS subsidy calculations, and benefit continuations during time off.

Principal Duties and Responsibilities:

• Applies knowledge of benefits principles, processes, and best practices to provide support for programs related to employee benefits (e.g., Medical/Dental/Vision Plans, Retirement Plan, Vacation, Sick Leave, etc.).
• Collaborates with benefits team members, HR partners, external vendors, and other internal functional areas to complete work.
• Provides support for external vendor related activities (e.g., new vendor implementation, vendor audits, vendor renewals, vendor market searches, contract negotiations and amendments as well as non-disclosure, quarterly review of vendor access, onsite vendor personnel, etc.).
• Gathers and analyzes data to make recommendations and assist in making decisions regarding benefits-related topics and projects.
• Writes and organizes documentation for benefits-related employee inquiries, decisions, and/or projects.
• Seeks knowledge on the evolving regulatory environment, benefits vendors and products, and other areas related to benefits.
• Works cross-functionally with Procurement, Finance, Tax, and Internal Audit teams to provide support and ensure our existing benefits programs are accurately reported and compliant with applicable legislative and regulatory requirements; identifies way to streamline efficiencies.

Top 5 Skills:

• Experience managing leaves in the US and Canada
• 2-3 yrs experience customer/employee inquiry management
• Advanced communication skills- be comfortable to communicate complex leave regulations
• 2-3 yrs Intermediate to advanced understanding of US healthcare and absence management landscape

Technologies:

Servicenow and absence management system experience

Required Education and Years of Experience:

• Bachelor's degree and 2+ years of Benefits, Human Resources, Finance, or related work experience.
• OR
• Associate's degree and 4+ years of Benefits, Human Resources, Finance, or related work experience.
• OR
• High School Diploma or equivalent and 6+ years of Benefits, Human Resources, Finance, or related work experience.
• Completed advanced degrees in a relevant field may be substituted for up to two years (Master's = one year, Doctorate = two years) of work experience.

Level of Responsibility:

• Works under supervision.
• Decision-making may affect work beyond immediate work group.
• Requires verbal and written communication skills to convey information. May require basic negotiation, influence, tact, etc.
• Works within the prescribed budgetary objectives of the department.
• Tasks require multiple steps which can be performed in various orders; some planning, problem-solving, and prioritization must occur to complete the tasks effectively.