Benefits & HRIS Specialist - Open Enrollment & Wellness

CareQuest Institute for Oral Health, Inc.; Boston (MA); Hybrid; USD 71,000 - 83,000; Full time

Benefits offered by this job

Health Savings Accounts (HSA)

Flexible Spending Accounts (FSA)

401(k) Retirement Plan with Employer 1

Short-Term Disability Insurance

Long-Term Disability Insurance

Life Insurance

Paid Time Off (PTO)

Tuition Reimbursement

Home office stipend

Job summary

CareQuest Institute for Oral Health, Inc. is seeking a Total Rewards Specialist to oversee health, welfare and retirement plans and support HRIS administration. This role partners with the Director, Total Rewards to ensure accurate benefits education and compliant program management.

The ideal candidate has 2–4 years in benefits or HRIS work, an associate degree, strong analytical and communication skills, and can travel to the Boston office for monthly in-person work.

Qualifications

• 2–4 years in experience working with benefit plans, HRIS, or in roles with similar work content and responsibilities
• Associate degree (bachelor preferred) in human resources, business/management, or other technical education
• Strong analytical and problem-solving skills
• Knowledge of leave administration practices and federal and state leave laws
• Proficient in ADP Workforce Now or similar HRIS systems
• Skilled at working with data and auditing practices
• Adept with spreadsheets and databases
• Strong communication skills (verbal, listening, writing, reading)
• Ability to manage multiple priorities and meet deadlines
• Must be located in the New England area with the ability to come into the Boston office once a month

Responsibilities

• Administer daily operations of employee health, welfare, and retirement plans, including handling/resolving initial benefit inquiries, triaging/escalating issues, and educating employees about our benefit plans
• Manage leave of absence program in-house for federal, state, and internal paid and unpaid leaves
• Review and audit vendor invoices on a consistent timeframe for accuracy and coordinate the reconciliation and payment processes with Finance
• Lead the onboarding, offboarding, and new hire training on all benefit plans
• Act as daily liaison between benefit vendors, brokers, and internal stakeholders
• Be the liaison with Payroll on reviewing/auditing benefit deductions, submitting tuition reimbursements, and other benefit related matters
• Maintain and update benefits information and communications on intranet/portal and work with Internal Communications on drafting and sending out consistent benefits information
• Provide support for benefits vendor implementations and updates
• Partner with the Director, Total Rewards to lead the Wellness & Wellbeing Committee meetings, initiatives, and communications
• Play a lead role in the annual benefits open enrollment initiative
• Review and update benefit processes as needed including documentation and periodic review and updating as needed
• Help keep track of compliance initiatives for benefit plans including reporting deadlines, posting and communication requirements
• Assist with developing and maintaining benefit metrics
• Keep on top of any legislative or regulatory updates and market trends impacting HR and/or employee benefits

Skills

Analytical skills

Communication skills

Multi-tasking

Leave administration knowledge

Data auditing

Spreadsheets

Education

Associate degree (bachelor preferred) in HR, business/management, or related

Tools

ADP Workforce Now

HRIS systems

Job description

CareQuest Institute for Oral Health, Inc. is seeking a Total Rewards Specialist to oversee health, welfare and retirement plans and support HRIS administration. This role partners with the Director, Total Rewards to ensure accurate benefits education and compliant program management.

The ideal candidate has 2–4 years in benefits or HRIS work, an associate degree, strong analytical and communication skills, and can travel to the Boston office for monthly in-person work.