Benefits Enrollment Events Coordinator

Aleron; Leander (TX); On-site; USD 42,000 - 65,000; Full time

Job summary

Acara Solutions is seeking an experienced Benefits Enrollment Coordinator to support open enrollment meetings and benefits fairs across multiple locations in Texas. You will independently manage event logistics, vendor coordination, and employee communications for enrollment events.

The role requires 2+ years in event coordination or HR/benefits experience, with strong organizational and communication skills. Domestic travel and occasional extended hours may be required.

Qualifications

• High School Diploma or GED.
• 2+ years of event coordination or HR/benefits experience.

Responsibilities

• Develop event timelines, schedules, and logistics plans for each location.
• Coordinate with benefits vendors, carriers, and third-party representatives for on-site participation.
• Arrange all event logistics, including venue setup, technology/AV needs, catering, materials, and signage.
• Manage employee communications, questions, and registration for enrollment events.
• Serve as primary on-site contact during events, troubleshooting issues as they arise.
• Coordinate travel arrangements for benefits team members and vendors attending remote locations.
• Coordinate logistics for on-site dental clinic events (scheduling, employee communications, day-before appointment confirmations, and day-of support).
• Assist employees with benefits questions and enrollment processes.
• Prepare and distribute benefits materials and communications.
• Maintain accurate records and documentation of enrollment activities.
• Process benefits forms and ensure timely submission.
• Schedule and coordinate employee appointments for benefits consultations.
• Respond to routine benefits inquiries via email and phone.
• Assist with data entry and benefits system updates as needed.

Skills

Event coordination

Benefits administration

Vendor management

Communications

Education

High School Diploma or GED

Tools

HRIS

Microsoft Office

Job description

Acara Solutions is seeking an experienced Benefits Enrollment Coordinator to support open enrollment meetings and benefits fairs across multiple locations in Texas. You will independently manage event logistics, vendor coordination, and employee communications for enrollment events.

The role requires 2+ years in event coordination or HR/benefits experience, with strong organizational and communication skills. Domestic travel and occasional extended hours may be required.