Benefits & Compliance Navigator

Gladney; Fort Worth (TX); On-site; USD 60,000 - 90,000; Full time

Job summary

Gladney Center for Adoption is seeking a Benefits and Compliance Specialist to ensure regulatory compliance for employee records across states, oversee benefits enrollment, and manage leave documentation. The role supports audits, licensing, and HRIS data integrity.

Responsibilities include managing I-9 compliance, annual regulatory reporting, and benefits programs while maintaining confidentiality and data accuracy in HR systems. Strong organizational and communication skills are essential.

Qualifications

• High School Diploma or equivalent.
• 3 years of experience in HR, HR Compliance, or related administrative HR role.
• Experience administering employee benefits and leave programs, including FMLA, ADA, workers’ compensation.
• Knowledge of state and federal employment laws and record retention.
• Experience processing and monitoring background checks, licensure requirements, and compliance documentation.
• Experience supporting internal/external audits.
• Proficiency with HRIS systems and maintaining confidential employee records.
• Knowledge of Form I-9 compliance and employment eligibility verification.

Responsibilities

• Monitor and maintain ongoing compliance of employee personnel files in accordance with licensed state requirements.
• Process background checks for employees seeking licensure in additional states.
• Coordinate and track state-specific compliance documentation with employees and managers.
• Coordinate and provide support for internal and external audits.
• Maintain accurate, audit-ready personnel and compliance records.
• Compile, prepare, and submit required documentation for regulatory audits.
• Maintain accurate, consistent, and confidential employee data within HRIS systems.
• Perform regular audits of personnel files and employment documentation.
• Manage employee records with retention and recordkeeping requirements.
• Ensure Form I-9 documentation is completed accurately and remains compliant.
• Support annual regulatory reporting (EEO-1, OSHA, etc.).
• Administer employee benefits programs (medical, dental, vision, life, retirement, COBRA).
• Review monthly insurance invoices with deductions and payroll records.
• Lead leave administration (FMLA, short-term disability, ADA).
• Coordinate workers’ compensation with carriers and stakeholders.

Skills

Organizational skills

Attention to detail

Analytical skills

Written communication

Verbal communication

Cross-functional collaboration

Education

High School Diploma or equivalent

Tools

HRIS

Excel

Word

Outlook

Job description

Gladney Center for Adoption is seeking a Benefits and Compliance Specialist to ensure regulatory compliance for employee records across states, oversee benefits enrollment, and manage leave documentation. The role supports audits, licensing, and HRIS data integrity.

Responsibilities include managing I-9 compliance, annual regulatory reporting, and benefits programs while maintaining confidentiality and data accuracy in HR systems. Strong organizational and communication skills are essential.